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Associate Administrator (12 month FTC or secondment), Gatwick
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Client:
The City & Guilds Group
Location:
Gatwick, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Reference:
770aa455252b
Job Views:
3
Posted:
29.06.2025
Expiry Date:
13.08.2025
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Job Description:
Associate Administrator (12 month FTC or secondment)
We are currently recruiting an Administrator to join our Associate Management team, here at C&G.
Currently we offer this position as a fixed term 12-month contract.
We offer a hybrid working arrangements. The role is full time; Monday to Friday and we would like a successful candidate to work in our London office EC1A 9DE 2/3 times per week.
Currently we offer this position as a fixed term 12-month contract.
We offer a hybrid working arrangements. The role is full time; Monday to Friday and we would like a successful candidate to work in our London office EC1A 9DE 2/3 times per week.
* Full-time Role: 35 hours per week
* Great Location: Central London
* Almost immediate interviews and start dates available
* Best-in-Class Benefits: Private medical healthcare, life assurance, group income protection, increased company pension contributions, and many other voluntary benefits
* Nurturing and Progressive Environment: Join a supportive team that encourages growth and development
If successful, you would join a diverse and busy team, where your key focus would be to support the diverse range of tasks within the Associate Management Team. The team look after different associate groups who support City & Guilds with delivering our products/services.
This is a great role and there are lots of opportunities to grow and develop.
This role is ideal for both; an experienced administrator or an applicant with some transferable skills and desire to grow into the role.
We are holding interviews for this role on the 14th and 15th of July.
City & Guilds are a Disability confident employer. Please let us know if you require any support/adjustments at your interview and if successful any adjustments needed to support you in your role. If this is required, please email; [emailprotected]
This appointment will be made on merit.
We believe that diversity and inclusion strengthen and enrich us, and that it is the responsibility of everyone at City & Guilds to drive this value. As ethnic minority groups and disabled people are currently under-represented, we particularly encourage and welcome applications from these communities.
Experience
Entry Level
Type of role
Fixed-term Contract / Secondment
Full-time or part-time
Full-time
Location - Country
UK
Location - City
London
Business Unit
COO
03/07/2025
Vacancy ref
8099
Documents
* Role Profile
(PDF, 161.18kb)
About the role:
Administer products, projects and systems:
* Process Associate claims for reimbursement of expenses and fees for work completed and keep all records up to date
* Support team meetings by minute taking as required
* Monitor the team’s shared inboxes; and respond to general and specific enquiries from different stakeholders (internal/external)
* Support with reports, summaries, communications, and analysis to support the recruitment, selection and training of associates contracted with City & Guilds.
* Complete scheduled and adhoc admin tasks to support team wide colleagues and tasks
* Provide administrative support for associate training, briefing and standardisation events
* Liaise with the team to plan and organise events, including securing venues and requirements and preparing materials
* Send invites, monitor participation, and maintain attendance records
* Support with chasers and comms to ensure high level attendance to events
* Communicate with applicants following training to support contracting next steps
Maintain systems and procedures
* Support the maintenance of SAP and other Associate systems used by the team and the business
* Support the Associate resignation process to ensure Associate vendors are closed down on SAP and relevant platforms
* Maintain ICAM to support regulatory audits
Provide other support if and when needed.
About You:
What are we looking for:
* Experience in an administrative role OR transferable skills and a desire to work in an administrative position
* Able to prioritise own workload and to meet set deadlines
* Positive and flexible attitude
* Able to demonstrate ability use initiative and own judgment without the need for regular guidance
* Strong written, verbal, communication and numerical skills
* Basic understanding of using key Microsoft Office programmes – Word, Outlook, Excel
Ideally we would love you to have:
* Experience of managing your own workload and to meeting set deadlines
* The ability to use initiative and judgment to work independently on an allocated task
* Experience of undertaking administrative tasks
Sounds good? Do not hesitate to apply
We look forward to your application
Our Story And Mission
To find out more about City & Guilds please click on the following link:
About us | City & Guilds
What We Offer
We offer the opportunity to work in an innovative, engaging and market-leading organisation with opportunities to develop your existing skills and explore new ones.
You’ll receive an excellent benefits package which typically includes a great base salary, 25 days holiday plus bank holidays, pension, private healthcare, volunteering opportunities and much more.
Next Steps And How To Apply
If you think this is the role and organisation for you then we would love to hear from you. Please submit your CV and complete our short application form using the apply button.
We shortlist for our vacancies on an ongoing basis, and we may close a vacancy earlier than the advertised date. Please can you submit your application as soon as possible to avoid disappointment.
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