Office Support Administrator - Part Time - Wednesday-Friday
Company Overview
Established in 1947, the Adelphi Group of Companies is an ISO certified, award-winning UK manufacturer of process and packaging machinery. We are also a supplier of premium pharmaceutical packaging components and laboratory equipment. The Group comprises four complementary companies, which combine to provide customers with the convenience of end-to-end solutions from one source.
Our products are sold all over the world, to businesses from start-ups to multinationals, and we are committed to setting the benchmark for the very highest standards in design, manufacture and customer service.
Our global operations are underpinned by family values upheld for generations, and we proactively work to support the local economy and the natural environment, nurture the next generation, embrace positive change, appreciate our colleagues and reward excellence.
Job Summary
We are seeking a detail-oriented and proactive Office Support Administrator to join our team part time, working Wednesday-Friday. The ideal candidate will possess strong organisational skills and a solid background in administrative tasks.
This role is essential for ensuring the smooth operation of our Headquarters in Haywards Heath, supporting various functions, and maintaining effective communication within the team.
Key Roles and Responsibilities:
* Manages the reception area, providing a welcoming environment for visitors.
* Manages the switchboard, dealing with calls in a professional and efficient manner, and taking accurate messages.
* Monitors, responds to and forwards incoming enquiries from our website and general email addresses.
* Handles and prioritises all outgoing and incoming correspondence (letters, packages etc.).
* Maintains and replenishes the sample room as necessary, ensuring all items are clearly marked.
* Collates, packs and sends customer samples as required.
* Coordinates meetings, appointments, and travel arrangements as required.
* Accurately minutes meetings, including confidential meetings.
* Supports the Organisation Systems and Administration Director with personnel administration, such as maintaining personnel files, updating sickness records, issuing contracts and other formal communications to employees as required.
* Completes daily administrative duties as requested, such as filing, data entry, and maintaining digital and physical records.
* Knows and adheres to all health and safety guidelines and quality procedures, using ISO forms effectively as required.
* Maintains confidentiality and understands the importance of sharing information with authorized personnel only.
Skills:
* Previous office experience is essential, with a focus on administrative roles.
* Proficient computer skills, demonstrating familiarity with Microsoft Office applications (Word, Excel, PowerPoint).
* Self-motivated with the ability to work unsupervised.
* Demonstrates effective communication and interpersonal skills.
* Demonstrates effective organizational and time management skills.
* Is accurate, reliable, and timely in their work, delivering to appropriate standards, and keeping to commitments.
* Ability to work collaboratively with cross-functional teams.
* Demonstrates flexibility and willingness to help others.
* Demonstrates a positive approach and commitment to learning.
* Strong organisational skills with the ability to prioritise tasks effectively.
Job Specifics
* Based at Adelphi Headquarters in Haywards Heath
* 8% company pension contribution
* Annual performance related bonus
* Annual pay review
* Generous holiday entitlement
* Optional private healthcare plan
The Adelphi Group of Companies is an equal opportunity employer and values diversity.
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Job Type: Part-time
Pay: From £16,200.00 per year
Expected hours: 21 per week
Work Location: In person