Job Duties
About the Position:
The Virginia State Police (VSP) is seeking to hire a Payroll/HR Specialist in our Human Resources (HR) Division at our Administrative Headquarters in North Chesterfield, Virginia. The job duties for this position include but are not limited to:
• Ensuring the integrity of time and absence/leave data entered by classified and wage staff into the Cardinal Human Capital Management (HCM) system for VSP.
• Serving as first line support and subject matter expert for the HCM time and absence/leave management processes related to Employee Self Services (ESS) functions.
About the Agency:
We’re more than a law enforcement agency — we’re a team of problem-solvers, innovators, and public servants shaping Virginia’s future. At VSP, your skills make an impact that reaches every community across the Commonwealth. If you’re ready for meaningful work, real growth, and a supportive culture that feels like family, your next career starts here.
Minimum Qualifications
Knowledge:
• Of basic business principles including organizational operations, administrative practices, and customer service standards.
• Of payroll processing practices, including time reporting, earnings and deductions, and compliance with policies.
• Of record keeping practices for maintaining accurate, auditable personnel and payroll documentation.
• Of basic mathematics used in payroll calculations, auditing, reconciliations, and data verification.
• Of timekeeping practices, absence management rules, and personnel policies and procedures.
Skill:
• In using Microsoft Office applications including Word, Excel, and Outlook, along with general office equipment.
• In analyzing, monitoring, reconciling, and correcting HR, payroll, and timekeeping data.
• In preparing and updating business processes, procedures, and training materials.
• Strong written and verbal communication skills to effectively support employees, supervisors, managers, and internal stakeholders.
Ability:
• To train and provide onboarding support, including guiding employees through timekeeping, payroll processes, and ESS tools.
• To multitask and apply strong organizational skills to manage multiple projects, deadlines, and issues simultaneously in a fast-paced environment.
• To adjust to evolving systems, processes, and organizational needs.
• To accurately enter, maintain, monitor, and reconcile data in automated HR, payroll, and timekeeping systems.
• To track and review employee absences, leave balances, and time management records for completeness, accuracy, and compliance.
• To resolve time reporting issues, including coding errors, exceptions, and leave-without-pay/pay-docking situations.
• To assist in developing and editing business processes, standard operating procedures, and training materials.
• To recommend workable solutions for ESS challenges and identify process improvements.
• To communicate clearly, collaborate effectively, and work independently or as part of a team.
• Directly related experience working in human resources, with knowledge of timekeeping practices and personnel policies and procedures.
• This position requires travel when necessary to conduct training for Department customers.
• Graduation from high school or equivalent.
Additional Considerations
• Knowledge of Virginia Workers’ Compensation (WC), Family Medical Leave Act (FMLA), disability programs, and related leave programs for analyzing timekeeping exceptions and coding validation preferred.
• Knowledge of automated HR, payroll, and time and attendance systems such as Cardinal HCM preferred.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.
Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at and must be received by 11:55 P. M. on April 16, 2026. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.
PageUp provides confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Talent Acquisition & Employee Relations Section of the Human Resources Division at ov.
It is the policy of the Department of State Police (the Department) that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions.
This policy shall be adhered to in all aspects of Departmental employment practices. It does not permit the lowering of bona fide job requirements, performance criteria, or qualifications to give preference to any state employee or applicant for state employment based on the above prohibitions.
REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST
(V)alor (S)ervice (P)ride
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.