Overview
Anderson Knight is excited to be recruiting aPersonal Assistanton behalf of a respected legal firm in Edinburgh. This is afull-time, permanent rolefor someone who can provide strong administrative, secretarial, and PA support.
What You’ll Be Doing
* Set up and close client files, making sure everything is correct
* Support billing tasks – assist with invoicing and reports (training provided)
* Create and edit documents using Microsoft Office and PDF tools
* Manage diaries – book meetings, rooms, catering, and tech support
* Monitor inboxes, especially for people who are off
* Take meeting notes and follow up on actions
* Help with invoice queries and purchase orders
* Do general admin tasks – filing, scanning, copying, binding
* Speak with clients by phone or email, or pass messages on
* Book travel and accommodation, process expenses
* Keep databases updated with the latest client info
* Support team events and training
* File and label documents properly in internal systems
* Store documents safely, including archived files
* Liaise with other departments like Finance, IT, and Marketing
* Support other PAs or offices when needed
Must Have
* Strong organisational skills
* Great attention to detail
* Previous PA or Executive Assistant experience
Nice to Have
* Experience in a legal or professional services firm
Key Skills
* Knows when to ask questions
* Takes initiative to find answers
* Communicates clearly and professionally
* Works well with others and meets deadlines
* Keeps people informed and up to date
* Follows processes and company policies
* Uses systems confidently and suggests improvements
* Gets involved and supports team activities
Submit your CV in confidence to be considered for this excellent opportunity.
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