Administrator (Fleet) – Thetford - 6 Months fixed term
We are looking for an experienced Fleet Administrator to work full-time on a fixed term for 6 months. This will be working within the Fleet Department at Thetford. The ideal candidate will have an eye for detail, strong administration, organisational and computer skills and enjoy working in a fast paced environment as part of a team.
The job purpose is to support the I & C Operations/Municipal and Workshop.
Strong geographical knowledge, automotive experience and confidence in your own abilities will be a distinct advantage in this role.
Principal Accountabilities
1. Process all hire requests on the system ensuring compliance documents have been received
2. Liaise with hire companies to source vehicles as per our SLA
3. Raise PO’s on the system
4. Complete the Goods Receive Report
5. Process and order Fuel Cards
6. Process Disposals though the system, liaising with internal and external customers to end
7. Update Fleetwave with all aspects to Fleet Inc Vehicle Movements etc.
8. Resolve queries from internal and external customers
9. Update Vehicle Lists and Movements
10. Complete the Vehicle Taxation and pay PO’s for Mot’s
11. Process all Penalty Charge Notices and Notice of Intent to Prosecute Notices
12. Understand the O Licence and Transport Manager functions for compliance
13. Complete any other administration duties as required within the Fleet Department
Nature and Scope
This position is a hands on role involving the use of many personal skills such as relationship management, people and resource management. The ability to build key internal relationships at all levels of management within the business and across a number of departments and work with external customers efficiently and professionally.
In addition, this role is a support mechanism to the Workshops and Operations, ensuring timely hire of appropriate vehicles along with the taxation of vehicles, MOT’s and many other compliance administration tasks.
This role requires good time management, organisational skills, and being a professional communicator at all levels of the business along with internal and external customers.
Person Specification
14. GCSE in Maths and English
15. Computer Literate (Microsoft Office, especially in Excel)
16. Strong Administrative Experience
17. Working knowledge and understanding of Invoice Production
18. Ability to communicate professionally at all levels of the business including Senior Management
19. Be smart and presentable, be able to plan, organise and prioritise your work load
20. Ability to work to strict deadlines
21. A flexible attitude towards your work load, assist and support your colleagues where necessary, develop skill sets and knowledge determined by the business
And here’s why you’ll love it at Biffa.
22. Competitive salary
23. Ongoing career development, training and coaching – because if you don’t grow, we don’t grow.
24. Generous pension scheme.
25. Retail and leisure discounts.
26. Holiday and travel discounts.
27. Bike to work scheme