ROLE PURPOSE
As our Information Controller you will act as the "nerve centre" of a project, responsible for managing the flow, quality, and integrity of documentation and data. You will ensure all project data—including drawings and models—are accurately recorded, securely stored, and readily accessible, adhering to ISO 19650.
INTERFACES
Internal Interfacing:
* Production Managers
* Site Managers
* Quantity Surveyors
* Project Managers
* Design Managers
* Designers
External Interfacing:
* Subcontractors
* Client representatives
* Consultants (Architects, Engineers)
KEY RESPONSIBILITIES
Information Management & Control
* Register, receive, log, distribute, and archive all incoming/outgoing project drawings, reports, and submittals.
* Maintain up-to-date document registers to ensure the site team is working from the current revisions, preventing costly rework.
* Check for compliance with project naming protocols (e.g., BS 1192/ISO 19650) before publication.
* Assist in compiling Operating & Maintenance (O&M) manuals, Health & Safety files, and as-built drawings for final project handover.
CDE (Common Data Environment) & Technology Administration
* Administer our CDE platform Autodesk Construction Cloud (ACC) and Share Point, with knowledge of other CDEs such as Viewpoint for Projects (4P), Dalux, Aconex, Procore, SharePoint.
* Manage automations and attribute mappings within the CDE to speed up approvals.
* Act as the primary point of contact for support and training for internal teams and external consultants for the CDE.
Compliance & Coordination
* Ensure all documentation adheres to contract requirements, building codes, and safety standards.
* Act as a communication link between design teams, site teams, and external subcontractors.
* Generate weekly reporting on documentation status, user activity, and outstanding workflows.
ESSENTIAL QUALIFICATIONS & EXPERIENCE
* Proven experience in a Document Controller or Information Controller role within a construction contractor environment.
* Expertise in CDE platforms such as ACC, Viewpoint for Projects/4P, Dalux, or Aconex.
* Strong knowledge of ISO 19650 Building Information Modelling (BIM).
* Expert proficiency in Microsoft Suite (Excel, Word).
KEY SKILLS & COMPETENCIES
* Attention to Detail: High level of accuracy in auditing and data management.
* Organizational Skills: Ability to handle high-volume documentation and multiple projects concurrently.
* Communication: Effective engagement with diverse stakeholders.
* Analytical Thinking: Data-driven mindset with the ability to spot trends or risks in project information.
TYPICAL WORK ENVIRONMENT
* Mainly office based role working 4 days in the office (Monday to Thursday) and working from home on a Friday, finishing at 2:30pm.
* May require occasional travel to construction site.
PERSONAL ATTRIBUTES
* Calm and considered individual – Resilient
* Imaginative with a good eye for detail
* Professional and confident with others
* Capable of developing/influencing across the business with technical and management skills
* Credible client facing individual
* Self-motivated
INTERACTING & COMMUNICATING
* Results Driven: Demonstrates a passion and excitement for her/his work. Tackles problems head‑on and works to resolve them without delay.
* Focus on Excellence: Willing to go the extra mile to exceed expectations. Continually searches for ways to add value and take performance to the next level.
* Teamwork & Collaboration: Works for the benefit of customers, suppliers and the wider team. Proactively builds knowledge through sharing ideas and expertise with others.
* Customer Focus: Dedicated to meeting the expectations and requirements of internal and external customers. Actively collects customer information and uses it to improve services and solutions. Manages the experience of customers to ensure positive relationships are established and maintained.
* Communication: Clearly communicates ideas, plans and priorities to others. Makes communication a priority so there are no surprises.
* Operational Excellence: Plans and organises work to safely achieve maximum efficiency and output. Delivers results consistently.
* Adaptability: Learns quickly. Adapts positively to changing business and customer demands.
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