COME AND JOIN US. .. We are currently seeking a highly experienced, meticulous and resourceful Personal Assistant to join our Executive Office. As Personal Assistant to our Group Managing Director, you’ll play a pivotal role in supporting the smooth running of our executive operations. You’re not just an organiser, you’re a trusted partner, skilled communicator, and thoughtful gatekeeper, enabling our Group Managing Director to focus on strategic leadership by making the complex feel seamless. You’ll be representing the very best of Gleneagles, bringing warmth, discretion and precision to everything you do. ABOUT GLENEAGLES One of the world’s most iconic luxury hotels and sporting estates, Gleneagles has been making memories for a century. Crowned ‘Employer of the Year’ at the 2024 Cateys and The Times and Sunday Times ‘Hotel of The Year 2024’, everything we do is about surpassing expectations and creating unrivalled adventures for our guests. WORKING AT GLENEAGLES We’re devoted to making our people feel as valued as our guests. In this way, we strive to support the whole ‘you’ – not just the professional part but the personal part too. People join our team for all sorts of reasons. Some work here permanently to develop a career, some work seasonally, while others have a schedule to fit around their personal commitments. However long you plan to stay with us and whatever hours you’d prefer to work, we’re open to flexible working requests and offer hours, shift patterns and contract types to suit everyone. Location; Auchterarder, just off the A9. Gleneagles is also within easy reach of a number of Scottish towns and cities: Edinburgh City Centre (1hr), Glasgow or Dundee (50mins), Stirling and Perth (25mins). Here's a bit more detail on what we see you doing in this role: Owning and optimising our GMD’s calendar with exceptional foresight and care, coordinating internal and external meetings, appointments, and events Proactively adjusting priorities and plans to ensure time is always well spent, you’ll anticipate changes before they arise, navigating shifting priorities with calm confidence Using your instinctive understanding of what matters most, reworking schedules, moving meetings, and reorganising commitments to ensure our GMD’s time is protected and purposefully spent Whether responding to unexpected developments or fine-tuning plans for greater impact, you’ll ensure every minute of the day is optimised for focus, effectiveness, and meaningful engagement Acting as the first point of contact, warmly and professionally, for all communications to and from our GMD, handling sensitive and confidential information with discretion, diplomacy, and grace Drafting correspondence, presentations, and reports to the highest standard of accuracy and tone, preparing agendas, background papers and briefing notes Handling the planning and coordination of high-level events and board meetings with precision, discretion, and a flair for detail; whether it’s a confidential board session or a large-scale executive event, your calm presence and proactive planning reflect the elegance, professionalism, and service excellence that define Gleneagles Supporting strategic projects and initiatives directed by our GMD, conducting research and preparing insight-driven reports and updates, coordinating with senior leaders and external stakeholders You’ll attending meetings where required, taking clear and actionable minutes; you’ll also proactively and assertively follow up with departments and individuals to keep projects on track Designing and managing complex travel itineraries including flights, transfers, accommodation and visas, processing expenses and tracking related budgets with diligence Ensuring Executive Office excellence; maintaining order across files, systems and records, managing office supplies and services relevant to our GMD’s operations, you’re always looking for ways to improve how things run The kind of person we're looking for: You’ve successfully supported senior leaders as a PA or EA in a fast-paced, high-performing environment, and while experience in our industry is a bonus, it’s your curiosity, commitment, and drive to deliver at the highest level that truly set you apart Proficient across MS Office (Outlook, Word, Excel, PowerPoint) and travel/diary systems, you also have an eagle eye for detail, with the ability to juggle priorities and stay composed An exceptional communicator, you’re clear, warm, and engaging in both writing and conversation, you bring clarity, confidence, and a naturally warm tone to every interaction, whether drafting correspondence, preparing executive briefings, or speaking on behalf of our GMD A natural relationship-builder, you’re approachable, emotionally intelligent, and effortlessly professional, whether you’re engaging with senior executives, external partners, or internal teams People feel comfortable in your presence and confident in your discretion, knowing you represent our GMD, and Gleneagles, with integrity, care and style You strike the perfect balance between professionalism and approachability, people trust what you say and how you say it, knowing that your words reflect the high standards, discretion, and elegance expected at the very heart of Gleneagles Discreet, thoughtful, and deeply professional, you take pride in excellence, without ever losing your warmth You stay calm, flexible, and focused when things change quickly, and you love solving problems before they arise - you set the tone and raise the bar What’s in it for you: Time to let your hair down 30 days holiday (including bank holidays) that increases with service Seasonal parties and local social events 50% discount on Food & Beverage, Country Pursuits, Spa and Hair Salon (Mon-Thurs) and the Golf Driving Range Golf Membership (with access to all 3 championship courses) for £50.00 per annum Treats in your pocket Flexi points into your Perkbox wallet to spend as you choose. The points can be spent immediately, or you can save them up over a number of months, for perks that cost that little bit more. All this gives you greater choice, so you can pick the things that mean the most to you! Free ‘pay day’ lunch and monthly drinks offers A generous ‘refer a friend’ scheme Be our guest Stay with us as a guest at Gleneagles or Gleneagles Townhouse for up to 2 nights per year at £95.00 per night – a benefit available upon completion of 12 months service Friends & Family discounted rate of £225 - £275 B&B per night at Gleneagles Enjoy discounted rooms and restaurants rates with up to 50% off across the wider Ennismore brands and hotels, located across some spectacular locations, including London, Paris, Rome, Dubai, Doha, Rio, NY, Chicago and LAto name just a few Subsidised, single occupancy, en-suite accommodation available on our estate Investment in your development and wellbeing Pension scheme Life Insurance Employee Assistance Programme, offering support and confidential advice for you and your family when you need it most Ongoing investment in your personal development with access to internal and external training qualifications and programmes Internal career opportunities across a wider range of specialisms and departments Monthly recognition programme Volunteering day every year with a charitable partner of your choice Complimentary access to our staff gym Gleneagles Cycle Scheme to spread the cost of the bike that you really want and reduce your carbon footprint If you are our next Personal Assistant, please forward your most recent CV to us today! INDHP