About The Role
Purchasing and Inventory Administrator
Location: Office based - Barnsley
We are seeking a proactive and detail-driven Purchasing and Inventory Administrator to manage end-to-end purchasing and inventory control across all company locations. This role is essential to ensuring smooth operations, accurate stock management, and strong supplier performance. You will work closely with internal teams and external suppliers to maintain efficient procurement processes and support business growth.
Key Responsibilities Create and process Purchase Orders for materials, including expediting where required
Provide operational support for production, scheduling, and purchasing forecasts
Carry out administrative duties to support supplier contract maintenance
Chase suppliers for Purchase Order delivery updates
Track orders and ensure timely deliveries
Update internal databases with order details and delivery information
Maintain and update accurate inventory records
Monitor stock levels and raise orders when required
Report and investigate stock discrepancies
Analyse inventory trends to support future purchasing decisions
Maintain adequate inventory levels to meet customer demand
Collaborate effectively with the purchasing team and internal stakeholders
Ensure all Purchase Orders meet authorisation requirements
Support investigations into shortages or missing items identified in the warehouse
Maintain KPI reporting and analyse supplier performance (e.g., OTIF, unfulfilled POs, internal service time, supplier quality)
Ensure compliance with ISO 9001 standards and contribute to process improvements
Adhere to all QHSE policies and procedures
Uphold ethical standards and comply with all relevant laws and regulations
Ensure all orders include accurate dates to support inbound goods forecasting and warehouse capacity planning
Work daily reports for overdue or unfulfilled deliveries to reduce outstanding POs
Keep reporting information up to date, including invoice queries and other departmental reports
Conduct weekly reviews of open supplier complaints and non-conformances
What Were Looking For Strong organisational skills and attention to detail
Confident communicator with suppliers and internal teams
Ability to analyse data and produce clear reports
Experience working with ERP or inventory management systems
A proactive approach to problem-solving and continuous improvement
In return for your commitment and expertise: A competitive salary.
No weekend or evening working great hours Monday to Friday (37.5)
Training opportunities to expand your skills. We offer accredited ILM training through external and in-house training
Apprenticeship opportunities on completion of the probationary period
25 days holiday, increasing with length of service, plus bank holidays.
Buy / Sell holiday scheme
Amazing employee discounts with major supermarkets and retailers with phsPerks.com
Free Parking onsite so no parking costs
Other benefits such as improved parental and paternity leave, a 24-hour wellbeing helpline, cycle to work scheme, pension scheme, life assurance and more
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