Role:
The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of
material, equipment and supplies, occupancy services and helpdesk.
The Facilities Coordinator is also required to provide administrative support to the team and be able to manage large building operations.,
Key Responsibilities:
1. Provide support for, monitor the performance and coordinate a small team of multi-skilled operatives
2. Develop a close working relationship with key Client stakeholders/partners, landlord, managing agents and all of the facilities vendors
3. Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
4. Assist in the procurement of vendors and services as required
5. Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
6. Ensure prompt and accurate management of purchase orders in the internal financial management platform
7. Assist with the monthly accrual reports and help monitor the finance trackers
8. Conduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures, ad-hoc duties and performance measures
9. Assist in the implementation of the property risk management program and industry best practice operations
10. Maintain premises in neat and good working condition at all times
11. Maintain duplicate office keys in good order
12. Support the implementation and monitoring of disaster recovering and business continuity plans
13. Follow established escalation procedures and incident reporting procedures
14. Provide support for regular management reports and projects as required
15. Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets
Working Life:
16. On a daily basis you will be working across 1 large site
17. The main business language spoken in our offices is English. Knowledge of English is essential
About You:
18. You are keen to develop within the workplace, spending time supporting a multidisciplinary team gaining knowledge and expertise
19. You have experience in a coordinator role working within facilities, property management, hospitality or related fields
20. You work collaboratively as part of a team to solve problems with professionalism and service focused approach
21. You are adept at multitasking and are able to manage multiple projects effectively
22. You are open and have good communication skills
23. You strive for excellence in what you do and share ideas for improvement
24. You are proficient with computer equipment and programs (Word, Excel and Outlook) and have a keen interest in technology
25. You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service
Location:
On-site –Oxfordshire, GBR
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email or call + 44 ( 0 ) 20 7399 5010 to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our page > I want to work for JLL.
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.