Job Description
Our client is currently recruiting for the position of Document Controller, based onshore in Aberdeen. This will be working on a long-term PAYE contract (initially 12 months with possible extensions). This role is office-based 5 days per week.
Purpose of Role
Responsible for providing onshore Document Control services to Developments and Decommissioning Projects, in compliance with Company policies and procedures, under the guidance of the Project Document Control Lead.
Responsibilities:
* Manage project information throughout its lifecycle, from creation to final version/destruction.
* Deliver project document control following project procedures for technical documents and correspondence.
* Maintain the company's electronic document management systems (EDMS).
* Issue and receive documents and drawings in a controlled manner within agreed timescales, using the EDMS.
* Perform quality checks of document deliverables received from internal and external parties.
* Process project documentation, including registration, issue, distribution, transmittal, tracking, and retrieval.
* Maintain the lifecycle of comment sheets within the EDMS.
* Ensure the integrity of the EDMS by following defined procedures.
* Maintain accurate electronic records reflecting current document status.
* Understand document numbering, revision coding, and status control.
* Create and maintain the Master Document Register (MDR).
* Support document control requests such as numbering, retrieval, searching.
* Perform bulk loading, scanning, and uploading of documents as needed.
* Expedite overdue documentation for review and approval.
* Generate reports such as late reports and weekly document issue reports.
* Process bridging documents and Emergency Response Plans, ensuring hard copies are available.
* Assist with ad-hoc requests from the company and third parties.
* Prepare and compile document packages for issue.
* Support project/operations archiving for turnover and closeout.
* Ensure engineering archive documentation is captured and controlled.
* Retrieve information from EDMS, including offsite archives.
* Manage offsite storage requests and retrievals.
* Comply with Records Management procedures for controlled and non-controlled documents.
* Provide training and support on EDMS usage to project teams.
* Assist with documentation rationalization projects.
* Promote understanding and compliance with Document Control processes.
* Manage controlled drawings and printing requests.
* Prioritize and process document control requests efficiently.
* Provide regular status updates to senior management and project leads.
* Support day-to-day document control operations for Developments and Decommissioning departments.
* Collaborate with team members and other departments.
Specific Requirements:
* Minimum education: Higher Grade level.
* Effective communication skills, both written and oral.
* Experience in the oil and gas industry within a senior Document Control environment, with knowledge of DCC.
* Experience with EDMS, preferably Documentum/Webtop/McLaren.
* Knowledge of document numbering, revision control, and lifecycle management.
* Attention to detail and accuracy.
* Systematic, disciplined work approach, capable of planning and monitoring own work.
* Proactive problem-solving skills.
* Ability to work independently after training, and collaboratively as part of a team.
* Strong work ethic, professionalism, and respectful communication.
* Ability to adapt quickly in a fast-paced environment.
* Ability to build relationships and communicate effectively across teams.
* Good organizational and coordination skills.
Temporary Position. If interested, please contact Orion Group or apply with your CV quoting reference: TR/078835.
Our commitment to diversity and inclusion: We value diverse experiences and viewpoints, promoting an equitable, fair, and respectful workplace for all employees, regardless of background, culture, or beliefs.
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