Job overview
As Executive Assistant, you hold a key role within the Chief Officers directorate. You will enhance the effectiveness of the Chief Officer through the provision of professional and comprehensive support. You will represent the Chief Officer to internal and external stakeholders and manage their business in a confidential, effective and efficient manner.
You must be proficient in managing a varied and demanding workload; be highly adaptable, a fluent communicator and team player with excellent computer skills.
In this role, you will also provide support to the Director of Finance through calendar management and coordination of meeting requests, along with undertaking other ad hoc duties as needed.
PLEASE NOTE: Visa application cannot be supported Main duties of the job
1. Diary management: Manage the diaries of Chief Finance Officer and Director of Finance, prioritising as appropriate to ensure their time is efficiently utilised.
2. Email management: Draft correspondence on behalf of Chief Finance Officer, track progress on incoming and outgoing email traffic.
3. Receive and action correspondence and enquiries into the Chief Finance Officer’s office and prioritise for action, draft correspondenceaccordingly
4. Meeting agenda preparations, transcribing and minutetaking.
5. Trust Board & Council of Governors: Work alongside the Directorate Planning & Oversight Manager and Corporate Governance Team to ensure Chief Finance Officer’s agenda items and associated presentations are delivered in a timelymanner.
6. Proactively follow up on actions given to the Chief Finance Officer and liaise with deputies/direct reports/teams toresolve.
7. Project Management support on designated projects as assigned by the Chief Finance Officer, ensure alignment on planning, implementation and communication across theTrust.
8. Executive Assistant Team: Play an active role in the development and implementation of administrative procedures within the Executive Function to ensure that high standards are set andmaintained.
9. Work collaboratively to make the Executive Function/office an agile and cohesive working environment.
10. Provide cover for peers as required to ensure coverage is maintained across the Executive Function.
Working for our organisation
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.
We call this Delivering Compassionate Excellence, and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.
These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the .
In NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the
Oxford University Hospitals promotes a safe, respectful hiring environment.
If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.