Office Administrator – Construction
Job Summary
The Office Administrator provides administrative and operational support to ensure the smooth running of the office within a construction company. This role involves coordinating office activities, managing documentation, supporting project teams, handling communications, and assisting with financial and procurement administration.
Key Responsibilities
Administrative Support
Manage day-to-day office operations and ensure the office runs efficiently.
Answer and direct phone calls, emails, and general enquiries.
Maintain office supplies, equipment, and filing systems.
Schedule meetings, appointments, and site visits.
Document & Record Management
Maintain and organise construction documents including contracts, drawings, permits, and project files.
Ensure accurate filing and version control of project documentation.
Prepare reports, letters, and other business correspondence.
Project Administration
Provide administrative support to project managers and site teams.
Assist with project documentation such as RFIs, purchase orders, and subcontractor paperwork.
Track project schedules, updates, and progress reports.
Coordinate communication between office staff, site teams, suppliers, and clients.
Procurement & Supplier Coordination
Assist with ordering materials and office supplies.
Maintain supplier and subcontractor records.
Process invoices, delivery notes, and purchase orders.
Financial & Compliance Support
Support basic bookkeeping tasks such as invoice processing and expense tracking.
Assist with payroll information related to site workers if required.
Ensure compliance with company policies and construction industry regulations.
Maintain health and safety documentation where required.
Skills and Qualifications
Previous administrative or office support experience (construction industry experience preferred).
Strong organisational and time-management skills.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Experience with construction management or accounting software is an advantage.
Ability to handle multiple tasks and meet deadlines.
Education & Experience
Minimum GCSEs or equivalent; additional administrative or business qualifications are desirable.
1–3 years of office administration experience, ideally in construction or a related industry.
Key Competencies
Attention to detail
Problem-solving ability
Teamwork and collaboration
Confidentiality and professionalism
Ability to work in a fast-paced environment