Location: Full-time, Office-based
Start Date: ASAP (Subject to 4-5 week vetting process)
Contract Length: 6 months initially, with potential extension up to 20 months
Pay Rate: £25.00/hour (excludes holiday pay accrual)
Overview
A leading global financial institution is seeking a highly professional and experienced Executive Assistant to support multiple teams within their Capital Markets division. This role is varied, fast-paced, and offers exposure to a high-level business environment. The successful candidate will provide both ongoing and backup administrative support, covering holidays, lunch breaks, and ad hoc needs.
Key ResponsibilitiesAdministrative & Executive Support
* Manage complex diaries and schedules; act as gatekeeper and coordinate high-volume meeting requests
* Arrange internal/external meetings, conference calls, and video calls across multiple time zones
* Plan and coordinate global travel (flights, hotels, ground transport, visas, currency, agendas)
* Submit monthly expenses through internal systems, ensuring compliance with company policy
* Maintain accurate records in the internal CRM system
* Assist in coordinating events (team socials, client meetings, deal closings)
* Perform ad hoc tasks such as ordering business cards and supporting team projects
Buddy Team Coverage
* Provide phone and admin support for bankers when designated assistants are absent
* Collaborate with a group of assistants to ensure seamless coverage during breaks, holidays, and sick leave
* Maintain clear and up-to-date handover notes for effective continuity
Candidate Profile
The ideal candidate will be an experienced Executive or Team Assistant with a confident, client-facing approach and the ability to thrive in a demanding environment.
Essential Skills & Attributes
* Previous experience supporting senior stakeholders, ideally in Investment Banking or Capital Markets
* Highly organized and detail-oriented with strong time management
* Professional, proactive, and adaptable, with excellent judgment and discretion
* Strong communication skills, both written and verbal
* Able to take ownership of tasks and see them through without needing to be chased
* Excellent interpersonal skills; a reliable team player and supportive colleague
Technical Requirements
* Proficiency in Microsoft Office (especially Outlook and Excel)
* Experience with expense management systems (e.g., Concur)
* Familiarity with CRM platforms and online travel booking tools
* Comfortable using Zoom and other video conferencing platforms
Additional Information
* Full training on internal systems and processes will be provided
* The working environment is fast-paced, professional, and highly collaborative
#J-18808-Ljbffr