We are looking for a highly organised and detail-oriented Purchase Ledger Clerk to join our Accounts Payable team on a 12-month fixed term contract.
Reporting directly to the Accounts Payable Manager, you will play a key role in delivering a professional and timely accounting service across the business. This is an excellent opportunity for someone with Accounts Payable or finance administration experience who thrives in a fast-paced environment and enjoys working collaboratively across multiple departments.
Key Responsibilities
• Ensure that invoices processed are correctly calculated, approved and coded:
Car fuel invoice
Petty cash requests (including P11D elements)Process and review invoices accurately, ensuring correct calculation, coding and approvals across the Group, including:
Utility supply invoices
Head rent invoices
Certified invoice
Purchase Order matching (ERP Project)
Ensure correct CIS and VAT rules are applied to invoices processed.
Prepare and review weekly payment runs, including clearing paid invoices.
Complete monthly cheque runs.
Support the onboarding of new suppliers, ensuring all required checks and documentation are completed accurately.
Reconcile supplier statements to the Accounts Payable ledger on a regular basis.
Liaise with suppliers to resolve invoice queries efficiently and professionally.
Process CCJs, court orders, legal correspondence, disconnection notices and final demand letters, escalating where appropriate.
Work closely with stakeholders across the business to ensure invoices are processed within agreed timescales.
Process urgent payment requests in line with company procedures.
Adhere to departmental KPIs relating to accuracy, timeliness, supplier payment terms, reconciliations, month-end close and credit balances.
Maintain a zero-tolerance approach to duplicate payments.
Carry out any additional duties reasonably requested.
To be successful in this role, you will have:
Previous experience in Accounts Payable, Purchase Ledger or a finance administration role preferred.
A good understanding of accounting procedures.
Strong communication skills with the ability to build relationships at all levels internally and externally.
Excellent attention to detail and accuracy.
The ability to work under pressure, manage multiple tasks and meet tight deadlines.
A proactive and flexible approach with a willingness to learn.
Good IT skills, including Microsoft Office applications, particularly Excel.
A positive mindset with the ability to identify and suggest process improvements