Facilities Coordinator, Part Time (3 Full Time Days a week - Tuesday, Wednesday, Thursday i.e. 24 hours), Up to £21,000 per annum + Benefits, Amazing Brand with Fantastic Culture, Birmingham Area (B1)
Overview of the Facilities Coordinator:
This isn’t just a facilities role, It’s a chance to create an environment where people thrive
Every great organisation is powered by people — and every great team needs an environment that energises, supports, and inspires them to do their best work.
As Facilities Coordinator, you are the heartbeat of the workplace.
You won’t just manage a space — you’ll shape experiences, build culture, and make a real difference every single day.
Your Mission:
To create a workplace that feels welcoming, inclusive, safe, and energising — where employees feel supported, visitors feel impressed, and operations run seamlessly behind the scenes.
You’ll take ownership, think proactively, and act decisively to ensure the office operates at its absolute best.
What You’ll Be Responsible For:
* Partnering with senior facilities stakeholders and the wider team to design and deliver engaging workplace initiatives that bring people together and strengthen culture.
* Owning day-to-day office operations — ensuring everything runs smoothly, efficiently, and professionally.
* Managing relationships with service providers including cleaning, maintenance, security, and building management.
* Acting as the key liaison with landlords and building services to resolve issues quickly and effectively.
* Coordinating office supplies, equipment, stationery, and general administration.
* Processing invoices and purchase orders with accuracy and attention to detail.
* Supporting operational budget tracking, reporting, and forward planning.
* Managing and enhancing the visitor experience for both internal and external guests.
* Organising and delivering employee activations, engagement initiatives, and community programs.
* Continuously seeking ways to improve the workplace environment, listening to employee needs and turning feedback into action.
* Coordinating site projects, refurbishments, and renovations aligned to business and employee requirements.
* Maintaining accurate documentation, systems, and databases to support operational excellence.
* Taking ownership of UK Health & Safety compliance and ensuring best practice across the site.
* Proactively updating legal documentation and maintaining full regulatory compliance.
* Leading on local Health & Safety topics, meetings, audits, and improvement initiatives.
* Acting as a trusted advisor to leadership on potential risks and preventative actions.
* Coordinating emergency response processes and liaising with Crisis Management teams when required.
* Being the main point of contact with external medical and ergonomic providers.
* Keeping knowledge current through relevant training (e.g. first aid, fire safety).
Who You Are !
You’re someone who:
* Takes pride in creating order, comfort, and positive energy
* Thrives in a fast-paced, ever-changing environment
* Sees problems early — and solves them before they escalate
* Communicates clearly, confidently, and professionally
* Brings a service-first mindset to everything you do
* Balances attention to detail with the ability to see the bigger picture
* Handles sensitive information with discretion and integrity
Skills & Experience Needed:
* Proven experience with UK Health & Safety regulations
* Strong communication skills and confidence working with multiple stakeholders
* Highly organised, adaptable, and proactive
* IT-literate and comfortable using business and administrative software
* 3+ years’ experience within a multinational environment (preferred)
* Background in facilities management, hospitality, or real estate (advantageous)
* Fluent English (mandatory)