Job Description: Contracts Administrator
Position: Contracts Administrator
Location: Head Office, Ballinderry Road, Lisburn
Reporting To: Senior Management
Contract Type: Full-time, permanent
Working Hours: Monday - Thursday (08:00 - 17:00, with a 45-minute break), Friday (08:00 - 16:00, with a 30-minute break)
Why Work for McQuillan Companies?
McQuillan Companies, a family-run business in Northern Ireland, offers a diverse range of services including roadworks, civil engineering, demolition, quarrying, waste management, outdoor cleaning, and analytical chemistry. We value all perspectives and foster a supportive environment where our team can thrive. Our company has a strong reputation for delivering excellence in projects such as road construction, maintenance, surface treatments, environmental schemes, coastal and inland waterway works, demolition, and sports pitches.
Benefits include:
* Competitive salaries
* Employee health scheme and private healthcare
* Excellent pension scheme
* 31 days of annual leave, increasing with service
* Opportunities for professional development and training
Role Overview
We are seeking a proactive, detail-oriented Contracts Administrator to join our expanding team. This role involves supporting operational and administrative functions, ensuring efficiency and accuracy, and working closely with senior management and operational staff.
Key Responsibilities
* Managing squad reports and timesheets
* Assisting in daily programme preparation
* Tracking vehicle times and recording operational hours
* Sourcing utility mark-up information for projects
* Processing sales invoices and payment applications
* Supporting tender preparations
* Providing administrative support to directors and staff
* Maintaining filing systems and office equipment
* Handling correspondence and communications
* Managing stock levels and reception duties
Essential Criteria
* Proficiency in Microsoft Excel, Word, and digital platforms
* Ability to work independently and proactively
* Attention to detail and confidentiality
* Strong organizational and multitasking skills
* Excellent communication skills
* Customer-focused attitude
Desirable Criteria
* Previous experience in a similar role
* Teamwork and cross-functional achievements
* Experience with contracts, invoices, or financial administration
Closing date for applications: Wednesday, 7th May 2025.
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