Overall Responsibilities
- Act as a central gatekeeper for Spire’s procurement catalogue, ensuring that only approved products, which meet the required standards, are made available for ordering by our hospitals and clinics
- Input, publish and maintain accurate master product data within the catalogue at all times (eg product codes, descriptions, price, UoM, product classification)
- Co-ordinate the review of new product requests received from Spire’s hospitals and clinics, liaising with the relevant Procurement category team(s) to ensure alignment with Spire’s Procurement strategy/preferred supplier agreements
- Make amendments to existing master product data within the catalogue in the event of any changes to existing products (eg product recalls, discontinuation/replacement, or any other changes)
- Respond to hospital queries in relation to product information listed in the catalogue, providing sound advice in a timely manner
- Timely resolution and management of price queries, working closely with the relevant Procurement category and Accounts Payable teams
- Identification and effective resolution of any catalogue related issues
- Work collaboratively with the Procurement category teams, Hospital Supplies teams, Expeditors and Stock Control team
- Liaise with key suppliers to ensure a continuous review of product data to ensure ongoing data accuracy
- Support the Procurement team and/or hospitals with identification of alternative products available via the catalogue in the event of supply issues
- In conjunction with the relevant Procurement category team(s), support the adoption and onboarding/integration of new suppliers into the catalogue
- Ensure all catalogue management activity adheres to all relevant policies and procedures, including approval processes for new supplier/product requests, price changes etc
This is not an exhaustive list as positions of this nature will require flexibility, adaptability and response to business needs.
Person Profile
1. Qualifications, Skills, Training & Experience
Essential:
Previous experience in a similar role
Experience in the use of ERP systems, managing catalogues and/or master data
Data gathering, input and analysis skills
Competent use of Microsoft Office, including Excel (eg VLOOKUP, pivot tables), PowerPoint, Word
Good communication and organisational skills
Ability to use own initiative and prioritise effectively, taking into account short- and long-term needs of the business
Strong attention to detail
Able to work accurately under pressure
Ability to work without supervision
Responsiveness
Collaborative, with the ability to work effectively with colleagues at different levels
Desirable:
Previous experience/good working knowledge of SAP and GHX Nexus is desirable
Previous experience in the healthcare sector would be advantageous.
2. Values and Behaviours
Able to demonstrate the Spire Healthcare values and behaviours:
Caring is our passion: We put patients at the heart of everything we do
Succeeding together: We work together, learn from each other and celebrate success
Driving excellence: We stretch ourselves to achieve fantastic results
Doing the right thing: We make sound and considered judgements
Delivering on our promises: People can trust us to do what we say we’ll do
Keeping it simple: We make complex things easier