Grade: 6 (SCP 20 - £32,597 to SCP 22 - £33,699).
Type: Permanent
Responsible to: Head of Governance
Closing Date: 22/05/2026
Job Purpose: We are seeking to appoint an experienced administrator to join our team to provide effective administration across a number of the company’s key Board and Committee meetings.
The successful candidate will have excellent ICT skills along with experience of working in a similar role, managing committee calendars, paper preparation and distribution. Candidates must have excellent communication and organisational skills, and be able to plan, organise and prioritise their own workload while working independently.
The role will act as the first line of contact for key Board and Committee meetings, providing high quality support for internal and external stakeholders, and offering advice and guidance on all committee management matters. It will also assist with day‑to‑day admin duties within the company’s Executive function and Head Office.
Principal Accountabilities And Responsibilities
* Provide full administrative support to Board and Committee meetings (e.g. Board of Directors, Finance & Governance Sub‑Committee, etc.), accommodating office, hybrid and virtual formats.
* Liaise with the Head of Governance and Chairs of allocated Committees to agree and prepare agendas and ensure proper management of Forward Plans, including timely submission of reports.
* Ensure paper production and distribution is completed within required time scales in line with the company’s internal policies.
* Liaise with the internal DLL staffing team for arrangements and preparation of draft minutes.
* Take and prepare minutes of assigned committee meetings, ensuring records are accurate, signed off by the Chair, and published per policy.
* Verify that reports received are in the standard format and complete all sections correctly.
* Update and maintain appropriate electronic records for committee management.
Any other duties commensurate with the grade and salary of the post
* Prepare documents and attend meetings within the company.
* Take notes of proceedings and distribute outcomes to meeting members.
* Maintain a central diary of all relevant Board and Committee activities.
* Contribute to planning, development and organization of committee administration.
* Organize relevant meetings as required.
* Manage manual and computerized record/information systems.
* Compile and collate complex documents and other meeting–based tasks.
* Operate ICT packages (e.g. Word, Excel, databases, spreadsheets, internet).
* Undertake other relevant duties as agreed by Line Manager.
* Ensure confidentiality is maintained at all times.
* Provide a point of contact for Board and Committee members in the absence of the Managing Director or Head of Governance.
Knowledge And Experience
* Experience of general administration and committee meeting support.
* NVQ/QCF Level 3 or 4 in Administration or equivalent, or previous relevant experience.
* Ability to work without direct supervision within tight deadlines.
* Ability to record meeting proceedings comprehensively.
* Excellent numeracy and literacy skills.
* Excellent communication and interpersonal skills.
* Effective use of ICT equipment.
* Excellent ICT skills.
* Work constructively as part of a team, understanding roles and responsibilities.
* Ability to self‑evaluate learning needs and actively seek learning opportunities.
* Maintain confidentiality, tact and diplomacy.
* Knowledge of Welsh is desirable.
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