Personal Assistant – Category Directors / Buying Team
Location - Deeside
Office Based
Salary - Competative
We’re working with a fast-paced, growing business that prides itself on putting people first — both its customers and its teams.
They’re looking for a proactive and organised Personal Assistant to provide high-level support to their Category Directors and Buying Department.
This is a fantastic opportunity for an experienced PA to join a dynamic team, support senior leaders, and contribute to the smooth running of key business functions.
Role Purpose
To provide comprehensive administrative and secretarial support to the Category Directors and the Buying Department, ensuring efficiency, organisation, and excellent communication across the team.
Key Responsibilities
Manage diaries for Category Directors, including internal and supplier meetings, proactively resolving clashes and booking meeting rooms.
Prepare agendas, take minutes, and provide pre-meeting materials for team meetings and supplier briefings.
Arrange travel and accommodation for Directors and Buying Team, including flights, trains, visas, and trade show attendance.
Process expenses, fuel forms, and approve on behalf of Directors where required.
Support events, supplier dinners, team offsites, and departmental socials, including Christmas parties.
Liaise with internal departments (e.g., kitchens, reception, IT) to coordinate meetings, refreshments, and visitor arrangements.
Maintain stationery supplies, raise purchase orders, and ensure accurate records of departmental spend.
Support new starter and leaver processes, ensuring timely communication, training, and onboarding.
Monitor departmental inboxes and provide ad hoc support as needed.
Act as Fire Marshall and assist with general office duties, including sorting post, organising flowers, and other administrative tasks.
Candidate Requirements
Proven experience in a PA role, supporting senior leadership.
Strong diary management and organisational skills.
Proficient in Word, Excel, PowerPoint, and confident in email and document management.
Excellent communication skills at all levels.
Strong attention to detail, ability to prioritise, and a proactive approach to problem-solving.
Friendly, flexible, and professional manner.
Full, clean driving licence.
What’s on Offer
Generous holiday entitlement (including bank holidays).
Pension scheme.
Staff discounts in stores and partner restaurants.
Free on-site parking and electric car charging ports.
Subsidised staff restaurant and coffee facilities.
Employee recognition schemes, long service awards, Christmas vouchers, and refer-a-friend incentives.
New Ventures Recruitment is an equal opportunities employer and is acting as a recruitment agency in relation to this vacancy