Location: Holyrood and constituency office (post will be involved in setting up the constituency office, and then based between both offices)
Responsibilities:
* Acting in a supervisory capacity for the team and oversight of office maintenance.
o Managing officebudget in line with Members’ Expenses Scheme, Allowances Office and People Services Team.
o Managing constituency accounts, premises and equipment.
o Managing staff and reviewing their performance.
o Overseeing health and safety and staff wellbeing.
o Acting as a support to me as an MSP.
o Overseeing all administrative procedures, ensuring documents are easily retrievable.
* Organising diary commitments and preparing for all activities.
o Arranging surgeries, meetings and travel.
o Arranging briefing papers and speeches.
o Communicating with parliamentary officials.
o Representing on my behalf as and when required.
o Acting in an advisory capacity to support me in my parliamentary role.
* Carrying out general office administration and acting as front of office for enquiries.
o Responding to all incoming correspondence while professionally managing each enquiry within agreed timescales.
o Coordinating, tracking and monitoring the handling of enquiries and ensuring they are dealt with timely and professionally.
o Drafting written correspondence such as letters, requests for information and parliamentary questions and motions.
* Maintaining office records and compliance with data protection.
o Maintaining filing system and managing records.
o Ensuring compliance with data protection legislation and GDPR requirements.
o Ensuring administrative and secretarial support is provided.
* Take ownership of building, developing, and sustaining effective relationships with stakeholders and community groups across the local constituency on an ongoing basis.
Requirements:
* Have excellent written, verbal and IT skills with accurate attention to detail.
* Have experience of managing staff with the ability to nurture and build effective teams.
* Be empathetic with the ability to build and maintain relationships with a variety of stakeholders.
* Be confident in managing budgets for staff resources and office provisions.
* Have a flexible and adaptable approach, being able to use good judgement and work on own initiative.
* Be well organised with the ability to prioritise competing workloads.
* Have the ability to analyse material for political purposes
* Have a good understanding of Scottish politics, with good local knowledge of Edinburgh and East Lothian desirable
* Experience of working in an MSP constituency office desirable.
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