Executive Support Administrator Location: Coventry Salary: £34,000 – £37,000 per annum Hours: Monday to Friday, 8:00 AM – 5:00 PM Overview Are you an energetic, proactive, and highly organised administrator ready to make a meaningful impact? We’re offering an exceptional opportunity to join a high-performing, people-first organisation in our beautiful, modern Coventry offices. As Executive Support Administrator, you’ll work closely with the Executive Assistant (EA) to the Chief Operating Officer (COO) as part of a dynamic administration department. Our team is led by the EA/Administrative Operations Manager and includes three other talented administrators. This role is more than “just admin”: you’ll become a trusted partner across the business, coordinating key meetings and events, supporting new starter inductions, and contributing to strategic projects and initiatives. Key Responsibilities * Provide high-level administrative support to the EA, preparing presentations, spreadsheets, documents, and meeting packs. * Collate, prepare, scan, organise, and store information accurately. * Organise and schedule meetings; follow up on actions with Senior Leadership Team (SLT) members to ensure timely completion. * Arrange travel and appointments for Directors as required. * Support onboarding and induction activities to deliver a welcoming, professional experience for new starters. * Draft, circulate, and accurately record meeting minutes. * Act as a key point of contact for internal teams and external stakeholders, ensuring smooth communication. * Support internal events, training sessions, and company-wide activities. * Track budgets, raise invoices and purchase orders (POs), liaise with suppliers, and assist with basic financial tasks. * Support cross-departmental projects as needed. * Maintain confidentiality and discretion at all times in handling sensitive information. Ideal Candidate Profile Experience * Proven experience as an Office Administrator/Coordinator, Team Assistant, or Executive Assistant. * Comfortable supporting senior leaders in a fast-paced environment. Skills * Strong organisational and planning abilities, with the capacity to manage multiple priorities. * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Excellent written and verbal communication skills with a professional, approachable manner. * Confident preparing reports, presentations, and professional documentation. * Financial administration experience (e.g., invoicing, budgeting) is advantageous. * Event coordination experience is desirable. * Familiarity with modern office/collaborative tools is a plus: * SAP for administrative/financial processes * Canva for designing presentations/materials * Miro or Microsoft Planner for collaborative planning Personal Attributes * Energetic and proactive with a genuine “can-do” attitude. * Highly discreet and trusted to handle confidential information with integrity. * Team player who contributes to a positive working culture. * Calm under pressure and adaptable to changing priorities. * Self-motivated with a service-oriented mindset. What We Offer Salary: £34,000 – £37,000 per annum Holidays: 25 days annual leave 8 bank holidays Career Growth: Support for internal development and progression Modern Facilities: State-of-the-art offices with excellent amenities Perks: Free lunch, Free parking, Private medical insurance, Eyecare support