PA
diary management Directors x3PA to Sascha – Technical Director
Reoccurring meetings (internal and external)Travel
BUSINESS DEVELOPMENT
First client contact
Set up initial meetings
Project information hard and softcopy
Save whatsapp photos from site visit
Obtaining quotes
Fill quotes into excel spreadsheet
Quote presentation preparation
Acceptance letter preparation
Acceptance letter return letter countersign with pricing drawings and quote
Handover presentation
Handover letters to client
Document management potential project and file transfer to current projects
Potential Cad & QS coordination
Utility Mapping
Site Address excel spreadsheet update
CURRENT CLIENT
Save whatsapp photos from current projects groups
PM support as required
H&S File documentation
Staff Accommodation and travel arrangements
Site Address excel spreadsheet update
BRAND IDENDITY
Social media management
Social media posting
Signage
Eclipse & Huf Banners
Corporate Identity
Standard documents / forms / etc.
OFFICE
Office internal meeting’s coordination
Valuations / VO’s
CAD
Potentials group meeting
Landscape group meeting
Weekly kick off meeting
Team Meeting
Site Managers meeting
CAD sit down meetings
Schedule meeting
Sascha/Kirby daily sit down morning meeting
Minutes of meetings
Office management
Stationary in particular:
Paper
A4/A3 -
HP printer paper A1/A0 –
toner and ink cartridges –
kitchen supplies
milk
coffee
cleaner management
Cleaner – SKM Sebastian
Office clean 2x weekly Mon & Thursday
Quarterly big clean (windows/Kitchen oven) – 2x year
Cleaning supply stock – Amazon
Office maintenance management
Key box (current and spare)
Staff car park cleaning / weeding
Alarm / Alarm fobs – Butler Harwell (for issues and maintenance)
Alarm / Gate fobs – Butler Harwell (for issues and maintenance)
Gate - Macdonald fencing
Event organization
Christmas gifts/cards coordination
Taking deliveries
Bin rota
Training Courses
Fire Marshall / Fire Alarm and Emergency light testing
PPE ordering – Safetec
Phone system management –
FLEET MANAGEMENT
Booking in service / MOT / repairs - Q Motors Hare Hill, Addlestone
Taxing
Tracker of vehicles and plant
Dartcharge
Congestion Charge
Hose Repairs