C-suite Executive Assistant
In an investment firm
Small office based in the West End
Hybrid working available
They are looking for a proactive EA support to the CEO and manage the day-to-day administration of the office.
The role is split into EA duties and Office Management:
EA duties:
* Extensive multi time zone diary management
* Local and International travel coordination – itineraries, transport, visas
* Meeting preparation
* Scheduling video conferencing
* Legal document filing
* Monthly expenses preparation
* Organising catering
Office Management:
* Day to day operational office management
* Facilities issues resolution
* IT coordination
* H&S Compliance
* Fielding calls for main office line
* Ordering stock for the office
* External suppliers contract management
* Managing starter/leaver process
* Desk / layout planning
The ideal candidate
* EA experience working with C-suite, including previous experience supporting multiple senior executives
* Professional services background – finance/ legal/ investment
* Excellent verbal and written communication skills
* Natural multitasker with the ability to prioritise
* Proactive, strong organisational skills, regularly act on own initiative and a keen eye for detail
* Personal attributes: intuitive, proactive, flexible ‘can-do' attitude, 'no job too big or small', Intelligent and switched on.
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