Job Description
Purchase Ledger Assistant
Salary: £27,500 – £30,000
Location: Woking, Surrey
Working Pattern: Hybrid (3 days in the office)
Hours: 9:00am – 6:00pm
Additional Benefits: On-site parking available
A well-established and expanding organisation is looking for a Purchase Ledger Assistant to join its busy finance department on a permanent basis. This role is ideal for someone with previous purchase ledger or accounts payable experience who enjoys working in a dynamic environment and wants to contribute to an efficient and supportive finance team.
The company offers a welcoming and professional workplace where collaboration and continuous improvement are encouraged. The successful candidate will join a team that values strong attention to detail, accuracy and excellent communication across the wider business.
The role is based in modern offices in Woking, Surrey, with excellent facilities and a sociable open-plan workspace. The office is conveniently located just a short walk from the town centre, with easy access to local transport links including trains and buses. Nearby you will find a variety of shops, cafés, restaurants and bars.
This position is available for an immediate start, although candidates with up to one month’s notice will also be considered. The recruitment process consists of two stages, beginning with an in-person interview followed by a short video meeting via Teams.
This opportunity would suit someone who is highly organised, detail-focused and confident when communicating with both internal teams and external suppliers.
Role Overview
The Purchase Ledger Assistant will be responsible for supporting the accounts payable function by ensuring supplier invoices and payments are processed accurately and in a timely manner.
Key Responsibilities
* Process supplier invoices and employee expense claims, ensuring accurate matching against purchase orders and delivery receipts.
* Prepare and assist with weekly payment runs, ensuring suppliers are paid within agreed terms.
* Reconcile supplier statements and investigate any discrepancies.
* Work closely with suppliers, buyers and internal departments to resolve invoice queries.
* Set up new supplier accounts and ensure all documentation is correctly recorded.
* Process and allocate any manual payments made outside of the normal BACS payment run.
* Respond to supplier enquiries via phone and email in a professional manner.
* Assist with managing the shared Accounts Payable inbox.
* Complete credit application forms for approval when required.
* Monitor and clear outstanding queries on the purchase ledger.
* Provide support to other members of the finance team when required, including cover during absences.
Skills & Experience Required
* Ideally at least 2 years’ experience in a purchase ledger or accounts payable role.
* Experience handling high volumes of invoices and multiple supplier accounts is beneficial.
* Strong organisational skills with the ability to prioritise tasks effectively.
* Ability to work well under pressure and meet deadlines.
* Excellent attention to detail and a high level of accuracy.
* Strong problem-solving skills and a proactive approach to resolving queries.
* Confident using IT systems and learning new software quickly.
Systems & Technical Skills
* Experience with the following systems would be advantageous:
* Sage, Xero or QuickBooks
* Microsoft Excel (intermediate to advanced level)
* Microsoft Outlook