Job Description
Accounts Administrator
* Working Hours: 8:30 am to 5 pm (1 hour for lunch)- 100% office based
* Hourly rate: £17.95 per hour PAYE or £22.85 per hour via an umbrella company
* Location: Leatherhead (parking on site & near the station)
* Reports to: Finance Manager and MD
We are seeking an Accounts Administrator to support the Finance Manager in the day-to-day operations of our finance function. This role is crucial for ensuring accurate and timely processing of financial transactions within a fast-paced environment, contributing to strong financial controls and compliance with UK regulations including VAT, CIS, and DRC.
Day-to-day of the role:
Purchase Ledger
* Set up and maintain supplier records.
* Record and import supplier invoices to Sage accurately and in a timely manner.
* Resolve invoice queries with suppliers and the operational team.
* Reconcile supplier statements.
* Monitor and manage aged creditors.
Sales Ledger
* Set up and maintain customer records, including carrying out credit checks.
* Allocate customer receipts to invoices.
* Monitor aged debtors and carry out credit control activities.
* Escalate overdue accounts to Contract Managers, Operational Manager, and Finance Manager.
Subcontractor & CIS Administration
* Maintain accurate subcontract records to allow verification of CIS status.
* Assist with monthly CIS returns.
Month-End & Finance Support
* Assist with month-end close procedures.
* Reconciliation of company credit card.
* Maintain accounts email via Gmail/Outlook.
* Maintain accurate financial records and audit trails.
* Process overhead invoices accurately and in a timely manner.
* Provide administrative support during year-end and audits.
Payroll & Expenses
* Assist with monthly payroll data preparation (hours/overtime/deductions).
* Process employee expenses.
* Process PCNs and record for payroll.
Required Skills & Qualifications
* NVQ in accounting & bookkeeping or equivalent is desirable.
* Minimum 5 years within an Accounts Administration role / Accounts Assistant role.
* Previous experience in payroll administration.
* Strong working knowledge of Purchase Ledger, Sales Ledger, and Credit Control.
* Experience with Sage 50 Accounts.
* Good understanding of Microsoft Excel.
* High attention to detail & accuracy.
* Ability to prioritise workload & meet deadlines.
* Strong organisational & communication skills.
* Knowledge of CIS and DRC is desirable but not essential.