This role will be based in RAF HIGH WYCOMBE. We operate a hybrid working model that allows you to work between home and on-site giving you greater flexibility about where and when you work, but you will need to be physically in the office for 3 days per week. (This will be reviewed after the initial 6 months). We would encourage you to discuss the working arrangements for this role with us during the recruitment process. Job Summary We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce. We pride ourselves on the positive impact diversity has and promote inclusivity and equality of opportunity for all. We will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chat bots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. We reserve the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at our sole discretion, and we reserve the right to take further steps in such cases as appropriate. This is an exciting opportunity for someone wishing to embark on a new adventure in their career. A hands-on individual who has strong communication skills, with excellent administration and IT skills. The role offers the opportunity to develop Portfolio, Programme and Project Management (P3M), knowledge and expertise in an exciting and inspiring environment, forging working collaborations with other functions whilst supporting delivery of our contribution to the RAF's Digital Strategy. This position is advertised at 37 hours per week. Job Description As RAF Digital sub-Portfolio Office SO2 you are responsible, via the sub-Portfolio Office SO1 to AH BE for the following tasks and responsibilities: Support the sub-Portfolio Office SO1 in the provision of effective programme / project information and compliance with Air Command Programme Management Control Framework (PMCF) principles and policies. and deputise when required. Utilising Air Command’s Programme and Risk Management Information System (PARMIS), collaborate with and provide guidance to internal RAFD business areas on the creation and management of programme records and artefacts. Act as the Subject Matter Expert for risk and issue management, collaborating with internal RAFD business areas. Utilise PARMIS to ensure that management data is effectively captured and reported. Provide support and guidance to sub-programmes and projects as needed, including offering training support and mentoring where required. Support the RAFD Business Engagement in coordinating and planning for the quarterly RAFD Digital Steering Group (DSG). Additionally, be responsible for the coordination and planning of the monthly Digital Working Group (DWG), acting as secretary, and assist with the capture, drafting, and promulgation of relevant information. Be an active member of Air Command’s Learning from Experience (LfE) working group, contributing any lessons identified from RAFD’s portfolio. Act as the Subject Matter Expert for Benefits management, collaborating with internal RAFD business areas. Utilise PARMIS to ensure that management data is effectively captured and reported. Support the team with advanced Excel skills, ensuring efficient data management and insightful reporting, including: Utilise advanced Excel functions, formulas, and data analysis tools. Create complex spreadsheets and manage large datasets. Develop and use pivot tables for data summarisation. Perform data visualisation using charts and graphs. Automate tasks and enhance functionality. Ensure data accuracy and generate comprehensive reports. Responsibilities As RAF Digital sub-Portfolio Office SO2 you are responsible, via the sub-Portfolio Office SO1 to AH BE for the following tasks and responsibilities: Support the sub-Portfolio Office SO1 in the provision of effective programme / project information and compliance with Air Command Programme Management Control Framework (PMCF) principles and policies. and deputise when required. Utilising Air Command’s Programme and Risk Management Information System (PARMIS), collaborate with and provide guidance to internal RAFD business areas on the creation and management of programme records and artefacts. Act as the Subject Matter Expert for risk and issue management, collaborating with internal RAFD business areas. Utilise PARMIS to ensure that management data is effectively captured and reported. Provide support and guidance to sub-programmes and projects as needed, including offering training support and mentoring where required. Support the RAFD Business Engagement in coordinating and planning for the quarterly RAFD Digital Steering Group (DSG). Additionally, be responsible for the coordination and planning of the monthly Digital Working Group (DWG), acting as secretary, and assist with the capture, drafting, and promulgation of relevant information. Be an active member of Air Command’s Learning from Experience (LfE) working group, contributing any lessons identified from RAFD’s portfolio. Act as the Subject Matter Expert for Benefits management, collaborating with internal RAFD business areas. Utilise PARMIS to ensure that management data is effectively captured and reported. Support the team with advanced Excel skills, ensuring efficient data management and insightful reporting, including: Utilise advanced Excel functions, formulas, and data analysis tools. Create complex spreadsheets and manage large datasets. Develop and use pivot tables for data summarisation. Perform data visualisation using charts and graphs. Automate tasks and enhance functionality. Ensure data accuracy and generate comprehensive reports. Person specification Essential Strong demonstrable leadership skills and the ability to simultaneously manage multiple teams working across a variety of technical areas. Excellent interpersonal skills and the credibility to build positive relationships within and outside of the immediate team. Ability to manage and prioritise your workload and that of your teams according to business needs. Desirable Experience or good understanding of how digital systems can be customised or configured to assist Information Management. MoP Foundation Certificate in Portfolios Management, (or with an expectation of completing the course within the first 6 months of appointment). MoR Foundation Certificate in Risk in Management, (or with an expectation of completing the course within the first 6 months of appointment). Capability & Acquisition (CAPAC) Fundamentals Certificate, (or with an expectation of completing the course within the first 6 months of appointment). APMG Agile Programme Management Foundation Certificate, (or with an expectation of completing the course within the first 6 months of appointment). Managing Benefits Foundation. Detailed knowledge of product and development life cycles e.g., GDS / CADMIT. Change Management Foundation. Experience in managing diverse digital portfolios. Equality & Diversity training. Behaviours We'll assess you against these behaviours during the selection process: Leadership Changing and Improving Working Together Communicating and Influencing We only ask for evidence of these behaviours on your application form: Leadership Changing and Improving Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. We are passionate about delivering great things for our customers. But we also know you will have a life outside of work; we respect your priorities, and our industry leading flexible working practices will give you real freedom to balance work and life. We employ dedicated people who challenge and guide each other. Air Commercial is a highly capable team who will support you to develop your skills, knowledge and experience. Professional and personal development of skills Flexi-time scheme upon completion of six months’ service Alternative working patterns 25 days paid annual leave rising (by one day per year) to 30 days upon completion of five years’ service In addition to eight public holidays per year you will also receive leave for HM The King’s birthday Minimum of 15 Days Special Leave in a rolling 12-month period for volunteer reserve commitments Special Paid Leave to volunteer up to six days per year Enhanced parental and adoption leave Excellent travel links with free car parking, Gym access and onsite coffee shop / cafe A culture encouraging inclusion and diversity A Civil Service pension with an average employer contribution of 28.97%. Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Skills This vacancy is using Success Profiles to assess your Behaviours, CV for your Experience and Professions for Technical skills. To apply for this role, you will need to supply / prepare the following information: At the application stage, candidates will be assessed against the following Behaviours and Experience : Behaviours listed below using Success Behaviours at the HEO level: Leadership Changing and Improving Experience CV - Job History, Full Qualification Details and Previous relevant Skills & Experience Personal Statement (Max 500 words) - Highlighting how your previous skills match the requirements of this role At the interview stage candidates will be assessed against the following Behaviours and Experience: Behaviours Working Together Communicating and Influencing Candidates will be asked questions related to their experience and how that relates to the essential criteria of the advertised position. Sifting will take place within 1 month of advert closure and interview dates will be confirmed shortly after. A minimum of 2 full working days’ notice will be provided for interviews. We endeavour to stick to these dates, but these are subject to change around business needs. We want to offer opportunities to all who are successful at interview for our roles, but this isn’t always possible, so we do hold candidates on an active reserve list for 12 months. It is also possible that we may offer similar lower graded role/s to reserve candidates or, if no reserves are appointed, candidates that meet the lower grade criteria in merit order. Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use. The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment. The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out. Feedback will only be provided if you attend an interview or assessment. This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This Job Is Broadly Open To The Following Groups UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job Contact Name : Peter McGlinchey Email : peter.mcglinchey100@mod.gov.uk Telephone : 00443001704563 Recruitment team Email : DBSCivPers-Resourcingteam3@mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.