Reed City Of London, England, United Kingdom
Reed City Of London, England, United Kingdom
This range is provided by Reed. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
Role Overview
The Legal Secretary will provide comprehensive secretarial support to a range of fee earners, including Partners, Associates, and Trainees. This job description is not an exhaustive list of all duties and responsibilities.
Duties/Responsibilities
* Administrative Support: Assist fee earners with administrative tasks such as bundling, indexing, and general organization.
* Client Care: Handle client correspondence, open files, conduct conflict checks and sanctions searches, and collaborate with the AML team during the client/file opening process.
* Client Interaction: Serve as the first point of contact for clients via phone, email, and face-to-face interactions. Proactively support client activities and requirements, including taking messages and answering simple queries.
* Document Preparation: Prepare client registration documents, engagement/assignment letters, conflict checks, money laundering and sanctions searches, and audit letters under the direction of the partner/fee earner.
* Email Management: Manage inboxes and file emails, ensuring urgent emails are promptly addressed by fee earners or forwarded to another fee earner in their absence.
* Typing Tasks: Undertake typing tasks, including urgent documents through digital and non-digital dictation.
* Travel Arrangements: Make travel arrangements such as booking flights, hotels, and dinners.
* Collaborative Support: Work collaboratively with other secretarial support and provide assistance during secretarial absences within the department and firm. Undertake ad-hoc duties as requested by fee earners.
* Property and Finance Searches: Conduct relevant property and finance searches through “InfoTrack,” handle Land Registry applications, and manage stamp duty returns under the direction of the fee earner.
* Billing Support: Assist fee earners with billing processes.
Skills & Experience
* At least 3 years of professional experience as a Legal Secretary / Legal PA within Residential and Commercial Real estate
* A secretarial qualification (ILEX, Pitmans, Quest, RSA, or equivalent).
* Proficient in using Microsoft Office packages in a professional capacity.
* Experience in full diary and email management.
* High level of attention to detail.
* Ability to prioritise tasks effectively.
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Legal Services
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