Working Hours: Monday – Friday, 08:00 – 17:00 (40 hours per week)
Welfare Hire, Part of Kelling Group
Job Overview
We are seeking a proactive and detail-oriented Depot Assistant to join our dynamic team. This role is essential in supporting the Depot Manager with the day-to‑day running of operations, ensuring smooth workflow, and maintaining efficiency across all depot activities. The successful candidate will also provide cover for the Depot Manager when required, making this a great opportunity for someone looking to develop their leadership and operational skills.
Key Responsibilities
Administrative & Operational Support
* Allocate all fleet numbers onto Syrinx.
* Allocate work to employees on a PDA.
* Complete and maintain daily stock sheets.
* Book and coordinate electrical test inspections, ensuring all completed certificates are properly filed.
* Liaise with Head Office to ensure all van MOTs are recorded and up to date.
* Liaise with AHN Breakdown team to manage the Vehicle repairs.
* Record and monitor weekly vehicle mileages.
Transport & Logistics
* Assist in planning and coordinating transport.
* Process external haulier Proof of Deliveries (PODs) & Proof of Collections (POCs).
* Arrange and book agency drivers when required.
* Liaise with the Fleet and Transport team.
Fleet & Compliance
* Conduct weekly fleet audits on a rota basis.
* Ensure compliance with company policies and procedures.
* Support in maintaining accurate and up-to-date records for all vehicles and equipment.
General Duties
* Provide cover for the Depot Manager when required.
* Handle any ad‑hoc administrative tasks to support depot operations.
Requirements & Skills
* Strong verbal and written communication skills.
* A professional and polite telephone manner.
* Customer service experience with a problem‑solving mindset.
* Logistics and planning experience (preferred).
* Confidence and ability to deputise for the Depot Manager when required.
* Experience handling multiple tasks in a fast‑paced office environment.
* Exceptional attention to detail and accuracy.
* Strong teamwork skills with the ability to work independently when necessary.
* Ability to work effectively under pressure with minimal supervision.
* Proficiency in IT systems including Excel, Word, and Outlook.
* Previous experience in the plant hire industry is desirable but not essential.
* 25 days holiday plus bank holidays per year
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