Diocese of Winona-Rochester @ Rochester posted on Fri, Jan 23
Apply until: 2026-06-30
Diocese of Winona–Rochester
Location:Chancery
Schedule:Full-Time | Monday–Friday, 8:00 a.m. – 4:30 p.m.
FLSA Status:Non-Exempt
Reports To:Chief FinanceAdministrative Assistant – Finance Office / Human Resources
Diocese of Winona–Rochester
Location:Pastoral Center, Winona
Schedule:Full-Time | Monday–Friday, 8:00 a.m. – 4:30 p.m.
FLSA Status:Non-Exempt
Reports To:Chief Finance Officer
Position Summary
The Diocese of Winona–Rochester is seeking a dependable and detail-oriented Administrative Assistant to support the Finance Office and Human Resources Department. This position provides confidential administrative support to the Chief Finance & Administrative Officer and the Director of Human Resources and contributes to the effective day-to-day operations of the Pastoral Center. The ideal candidate is organized, professional, and able to manage multiple priorities in a fast-paced office environment.
Essential Duties and Responsibilities
* Provide administrative support to the CFO/CAO and Director of Human Resources
* Prepare correspondence, transcribe letters, photocopy, file documents, and manage telephone communications
* Coordinate board meetings, including preparation, minute-taking, and meeting logistics
* Open, process, and distribute finance office mail; prepare and total checks for deposit
* Assist with proxy requests from parishes and diocesan institutions
* Support departmental mailings and special projects
* Maintain and update website content for Finance, Human Resources, and Benefits as assigned
* Retrieve and distribute mail from the U.S. Post Office on a daily basis
* Maintain calendars for the CFO/CAO and HR Director
* Conduct research for presentations and administrative projects
* Provide support to other Pastoral Center departments as needed
Required Knowledge, Skills, and Abilities
* Ability to work efficiently in a deadline-driven environment
* Strong organizational skills and attention to detail
* Excellent verbal, written, and interpersonal communication skills
* Ability to maintain confidentiality and exercise discretion
* Proficiency with Microsoft 365 applications
* Ability to multitask, prioritize work, and adapt to changing needs
* Typing speed of 50+ words per minute
* Positive, professional demeanor and collaborative work style
Education and Experience
* High school diploma or GED required
* Associate or bachelor’s degree preferred
* Minimum of two years of clerical or administrative experience
* Experience in finance, accounting, or human resources preferred
* Bilingual Spanish or bi-cultural Hispanic background is a plus
Physical and Work Requirements
Ability to perform multiple tasks under deadlines, sit for extended periods, lift 10+ pounds, and regularly use a computer and standard office equipment. Occasional schedule flexibility may be required.
Additional Requirements
Employees of the Diocese of Winona–Rochester are expected to conduct themselves in a manner consistent with the mission and teachings of the Catholic Church. Respect for Catholic doctrine and religious practices is required.
Position Summary
The Diocese of Winona–Rochester is seeking a dependable and detail-oriented Administrative Assistant to support the Finance Office and Human Resources Department. This position provides confidential administrative support to the Chief Finance & Administrative Officer and the Director of Human Resources and contributes to the effective day-to-day operations at the Diocese Chancery location. The ideal candidate is organized, professional, and able to manage multiple priorities in a fast-paced office environment.
Essential Duties and Responsibilities
* Provide administrative support to the CFO/CAO and Director of Human Resources
* Prepare correspondence, transcribe letters, photocopy, file documents, and manage telephone communications
* Coordinate board meetings, including preparation, minute-taking, and meeting logistics
* Open, process, and distribute finance office mail; prepare and total checks for deposit
* Assist with proxy requests from parishes and diocesan institutions
* Support departmental mailings and special projects
* Maintain and update website content for Finance, Human Resources, and Benefits as assigned
* Retrieve and distribute mail from the U.S. Post Office on a daily basis
* Maintain calendars for the CFO/CAO and HR Director
* Conduct research for presentations and administrative projects
* Provide support to other Pastoral Center departments as needed
Required Knowledge, Skills, and Abilities
* Ability to work efficiently in a deadline-driven environment
* Strong organizational skills and attention to detail
* Excellent verbal, written, and interpersonal communication skills
* Ability to maintain confidentiality and exercise discretion
* Proficiency with Microsoft 365 applications
* Ability to multitask, prioritize work, and adapt to changing needs
* Typing speed of 50+ words per minute
* Positive, professional demeanor and collaborative work style
Education and Experience
* High school diploma or GED required
* Associate or bachelor’s degree preferred
* Minimum of two years of clerical or administrative experience
* Experience in finance, accounting, or human resources preferred
* Bilingual Spanish or bi-cultural Hispanic background is a plus
Physical and Work Requirements
Ability to perform multiple tasks under deadlines, sit for extended periods, lift 10+ pounds, and regularly use a computer and standard office equipment. Occasional schedule flexibility may be required.
Additional Requirements
Employees of the Diocese of Winona–Rochester are expected to conduct themselves in a manner consistent with the mission and teachings of the Catholic Church. Respect for Catholic doctrine and religious practices is required.
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