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HR & Talent Manager at Aromatherapy Associates Job Title: Oils Supply Chain Planner (Maternity Cover)
Location: Brentford
Contract : Fulltime/ Temporary / Maternity Cover
Hours of Work: 37.5 (any 5 days in 7, shifts vary between the hours of 9am-5.30pm)
Department: Operations
Reporting to: Head of Operations
Aromatherapy Associates has been sharing the therapeutic powers of essential oils for over 35 years. The brand was founded in 1985 by Geraldine Howard & Sue Beechey, therapists that had trained under the renowned aromatherapist Micheline Arcier, who can be traced back to the modern-day founders of aromatherapy. It was then that they experienced first-hand the powerfully positive effects of essential oils on our physical and emotional wellbeing.
As a company, we have a family culture and live by one of Geraldine’s beliefs: “It’s more than just a business, it’s a way of life”.
The brand is present in over 50 markets globally with Regional Sales offices in the UK, US and Hong Kong. Distribution is across Spa, Retail, Online Retailers, E-commerce and Distributor partners.
As aromatherapy experts, our vision has remained constant for a generation – sharing the power and therapeutic effects of natural essential oils. Our award-winning blends have gained recognition across the beauty world for their transformative effects on the mind, body and skin.
Expertly hand-blended in our London laboratory, our essential oils and unique active botanicals have created innovations in body and skincare.
We care deeply about the ingredients we use and how we deliver them to you. We take a mindful approach to the origins, workers' wellbeing and certification of all our oils and botanicals, with a commitment to evolving our support for global community projects.
Our sustainability vision is an ongoing endeavour, along with our desire to create the very best aromatherapy products, so you can enjoy beautiful, glowing, healthy skin, free from harsh chemicals and unnecessary synthetics.
Code of best practice:
Act as an ambassador of a world-class brand and deliver our products and services in accordance with the Standard Operating Procedures to ensure customers receive the expected and desirable level of customer service through a sincere approach of professionalism, valuable parting of knowledgeable advice, unsurpassed quality of delivery and genuine attention to customer fulfilment and experience.
Overview of the role
Materials management for production requirements, working with demand planning in order to maintain supply of all products for retail and professional product.
Key Responsibilities
Manage the inbound supply requirements of all product
Manage and maintain all product master data
Set up all new products and components
Adding new product information to Product Bible
Manage artwork change requests according to supply requirements and approvals
Keying and managing purchase orders
Keying and managing assembly orders
Booking deliveries onto system
Managing all component inventory and transfer requirements for production
Review physical stock take versus system and lead investigations on discrepancies
Manage inventory adjustments
Manage obsolete components and write-offs
Twice annual Valpak EPR Reporting
Sustainability reporting input for customer databases
Lead the annual festive product purchase requirements
Work with Demand Planner to manage forward forecast requirements for manufacturers and component suppliers
Work with marketing to set up and order POS materials periodically
Person Specification
Experience :
Previous Supply Planning experience
Strong understanding of production planning alongside multiple component and raw material lead times
Strong understanding of product master data management
Demonstrable cross-functional working
Ability to communicate and influence cross-functionally and with all staff levels
Highly numerate and analytical
Highly organised and motivated
Hands-on, ability to manage deadlines
Thrives in a fast-paced environment with multiple deadlines
Microsoft Office competence, including Outlook and Teams
Advanced Microsoft Excel knowledge essential, this will be tested at interview stage
Experience with Business Central beneficial but not essential
Aromatherapy Associates is dedicated to fostering a workplace that values diversity, equity, and inclusion. We believe that a diverse workforce leads to richer discussions, innovative ideas, and better outcomes for our team and the communities we serve. We actively encourage applicants from all backgrounds to join us in our mission to create a more inclusive and equitable future.
Seniority level Associate
Employment type Temporary
Job function Distribution and Supply Chain
Industries Wellness and Fitness Services
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