Disclosure Scotland is an Executive Agency of the Scottish Government, operating on behalf of Scottish Ministers, to perform an important safeguarding role for the people of Scotland. The work of Disclosure Scotland directly supports the Scottish Government’s National Outcomes for Children and Young People, Economy, Fair Work and Business, Communities and Human Rights. To contribute to these, Disclosure Scotland is responsible for two primary services, managing and delivering the Protecting Vulnerable Groups (PVG) scheme and processing applications for disclosure certificates which enable safer recruitment decisions to be made by employers. We are at an exciting point in our journey, in terms of the services we provide and the way we provide them. Our strategy is to give the best possible service to employers and our customers, and to contribute to the wider purpose of the Scottish Government and help our Ministers deliver their plan for Scotland. We want to play an ever-better part in the network of agencies and organisations that aim to make Scotland safer, while also helping employers use our service in a more informed and evidence-led way. About the Role Disclosure Scotland is going through significant change and this role sits within the Change Management Team, a critical function enabling the delivery of Disclosure Scotland’s strategic objectives. The team consists of a Project Management Office, Change Management Office (CMO), Assurance and Risk and Strategic Finance and Analysis. The Project Management Office set standards across the organisation and support programmes and projects through the life cycle, providing advice and challenge. You will be responsible for establishing and improving current structures, processes, and reporting, supporting Disclosure Scotland Change Management’s full portfolio of projects and change. You will utilise your agile project management and/or digital PMO experience to ensure the successful delivery of required outcomes; establish robust governance and assurance processes; produce efficient progress reporting and monitoring systems to ensure overall readiness. The role will require engagement across the organisation and with external stakeholders to ensure change remains aligned to the organisational strategic priorities set out in DS25. The role will have a specific focus towards Disclosure Scotland’s Digital Programme. This is a key focus for the organisation in 2024/25, and therefore while this post will sit within the Change Management Team, it will have a close relationship with the Digital Programme Team structures. As the Project Management Office Lead you will work alongside the Head of Change Management, to evolve the organisations Project Management Office in line with our future Target Operating Model which aims for the PMO to provide a valuable service to help our projects deliver faster and more efficiently, moving from support to a service based team. The role requires subject-matter expertise in agile project management/digital PMO experience. The post holder reports directly to the Head of Change Management and acts as a competent resource to support the work of the Project Management Office, Programme Managers, agile delivery teams and Programme groups. They will provide direct line management support and leadership to the Project Management Office team, and work in conjunction with Programme and Project and delivery Managers across Disclosure Scotland. As a Disclosure Scotland staff member and in addition to your salary you will have access to a range of Scottish Government benefits, for example: • An annual leave allowance of 25 days, rising to 30 days after 4 years’ service (these will be pro-rated for part time employees) • 11.5 days public and privilege holidays, dates of which are set annually (these will be pro-rated for part-time employees) • hybrid working and flexible working opportunities, which allow you to build up your flexi hours and use these hours towards days off • Wellbeing hour – that will allow you to use up to one hour of your normal weekly working hours to undertake activities to improve your physical or mental wellbeing (this wellbeing time is part of your normal working hours and is available in addition to standard breaks, as well as being separate to other forms of leave) • A contributory pension scheme - employee contributions from 4.60% to 7.35% (depending on your annual salary) and employer contributions at 28.97%; the Civil Service pension arrangements provides opportunities for you to take control of your retirement planning and build up additional retirement income • Learning and development opportunities to support your personal and professional growth • Career progression with opportunities for advancement • Comprehensive Corporate Induction available to every new employee to help new colleagues transition smoothly into their new roles • Health and wellbeing support, including 24-hour access to our Employee Assistance Programme, plus counselling support available for all • Workplace adjustments available for anyone who needs them to ensure your comfort and safety in your new role • Local discounts at various retailers through a partnership with Edenred • A cycle scheme • Lead on the development of the PMO’s programme and project delivery approaches, providing expertise on best practice project management methodologies. This includes working closely with delivery teams on all aspects of the project lifecycle development. This will include helping define scope; business case development; planning; understanding benefit realisation etc. • Work alongside the Head of Change Management, to develop the organisations Project Management Office in line with our future Target Operating Model which aims for the PMO to provide a valuable service to help our projects deliver faster and more efficiently, moving from support to a service-based team. Including the development of a service catalogue. • Work alongside the Digital Programme Manager, providing direct support to embed improved governance, reporting and delivery approaches within the Digital Programme which align to Agile project management delivery methodologies. Working closely with programme managers and their teams to embed high standards of programme and project management, providing constructive challenge to ensure delivery of milestones and achievement of outcomes. • Ensure that the programme boards have visibility and oversight of the status of projects, including progress of risks, issues or escalations, and has assurance these are being delivered in a controlled manner in line with Disclosure Scotland strategic objectives. • Embed robust governance and decision-making processes through the establishment of robust project reporting and accurate and timely recordings of programme and project meetings. Review status reports and risk logs for projects, advising individual Project/Delivery Leads on the escalation process. Providing support and input to progress to key project documentation. • Forge close working relationships with stakeholders across all organisations to facilitate an effective matrix style approach to delivery of projects and programmes of work. • Provide strong leadership and build cohesion and resilience within the Project Management Office, supporting the development and capability of team members and motivating them to produce quality work. Competencies Improving Performance People Management Analysis and Use of Evidence Communications and Engagement This role requires a project management certification or equivalent subject-matter expertise in agile project management/digital PMO experience. Essential Criteria 1. Experience of an agile project management/digital PMO environment, including working across project lifecycle. 2. Excellent verbal and written communication skills used to build good professional relationships with a range of internal and external stakeholders. 3. Experience of setting priorities, roles and responsibilities for yourself and others, in a project or change setting. 4. Ability to gather, analyse, assess and interpret information from a range of sources to evaluate actions, provide recommendations or inform decision making. Location Disclosure Scotland is based at Pacific Quay, Glasgow. Interview and Assessment Interviews are anticipated to take place in early July but may be subject to change. Minimum time in post You will be expected to remain in post for a minimum of three years unless successful at gaining promotion to a higher Band or Grade. In the event that further posts are required, a reserve list of successful candidates will be kept for up to 12 months. HOW TO APPLY & ADDITIONAL INFORMATION How to apply To apply for this post, you will need to provide the information requested below via the online application process. You must fully complete and submit an online application via the website before the closing date using evidence based examples to demonstrate your knowledge/skills (300 words). Remember, your answers should be clear, concise and reflect what actions you undertook. You may want to use the STAR(R) approach to respond to each criterion. Additional information For further information, please download and review the “Person Specification” which you will find below. Person Specification Band B The post is a full-time role, but staff with different working patterns are invited to apply, and we will assess proposed working patterns against the business requirements for this post. This is a permanent and pensionable appointment. New entrants to Scottish Government will normally start on the minimum of the pay scale. For information regarding this post please contact Taylor Fisher by email at taylor.fisherdislcosurescotland.gov.scot Sponsorship Information Changes to legislation concerning Skilled Worker Visa Sponsorship were implemented on 04/04/2024. If you think you may require Visa Sponsorship it is important that prior to applying you read the official Home Office guidance to confirm eligibility. Any applicants that are not eligible for sponsorship will be withdrawn at either application stage or the point of offer, with any provisional offer of employment withdrawn. Scottish Government's ambition is to be a world leading, diverse employer where people can be themselves at work. We want to help you demonstrate your full potential whatever type of assessment is used. If you require any adjustments to our recruitment process, please let us know via scottishgovernmentrecruitmentgov.scot As part of any recruitment process, Scottish Government and associated public bodies collects and processes personal data relating to job applicants and applicants for public appointments. Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data processors.