Reference: VM-SA_1746629500
Posted: May 7, 2025
· Managing the site team/project director's diary.
· Organising on-site meetings and travel arrangements.
· Welcoming clients and liaising with contractors.
· Ordering site supplies such as stationery and PPE.
· Organising and scheduling appointments, maintaining the site calendar, and managing meeting room bookings.
· Writing and distributing emails and correspondence with internal stakeholders.
· Using Microsoft Office systems to facilitate administrative processes, including preparing reports and presentations.
· Maintaining the site training tracker and booking relevant courses.
· Promoting site internal communications using platforms and other social media.
· Promoting site activities externally in liaison with the site Office Manager and Communications Team.
· Basic understanding of administrative processes and procedures.
· Familiarity with basic project management principles, particularly within construction.
· Introductory understanding of the construction industry, especially within the health sector, including relevant regulations and practices
· Ability to work under pressure
· Good communication and interpersonal abilities
· Basic problem-solving skills for addressing on-site challenges
· Organisational skills to prioritise tasks and meet deadlines
* Ability to maintain organisation amidst a fast-paced environment
* Demonstrating sensitivity and confidentiality when dealing with difficult situations
* Proactive attitude and willingness to take initiative
* Capacity to work effectively within a team and collaborate with colleagues
* Ability to identify and solve problems efficiently
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