Job overview
An exciting opportunity has arisen to join our Medicine Homecare Team, based at Morriston Hospital.
We are looking to recruit 1 full time position Monday to Friday 8am – 4pm (hours can be flexible once fully trained).
The successful candidate will need to be able to organise and prioritise own workload and work on their own initiative.
The ideal candidate would have good numeracy skills, demonstrate excellent attention to detail, some background knowledge of Medicines Homecare is desirable but full training will be given, office administration experience and a good knowledge of Microsoft Office 365 packages.
Main duties of the job
Duties will include:
1. Scrutinising prescriptions for compliance and accuracy and raising any errors/omissions with the relevant pharmacist/clinic to resolve them.
2. Creating orders in accordance to standard operating procedures.
3. Liaising with clinical teams regarding patient’s treatments.
4. Scrutinising and processing invoices/Proof Of Deliveries/credits and raising enquiries where necessary with homecare providers in relation to errors/omissions/clinical queries, adhering to standard financial instructions and contractual obligations;
·Providing administration support to specific areas within the Integrated Pharmacy & Medicines Management Directorate as required.
5. Providing and distributing reports for specific areas of work to the relevant teams.
If you are driven, enthusiastic, and are suitably qualified, this post will offer an exciting new challenge.
Working for our organisation
We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.
There are also apprenticeships, work placements and volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.
Detailed job description and main responsibilities
Please see the attached job description and person specification for a detailed outline of the job requirements. This is available for you bilingually, in English and Welsh.
Person specification
Essential Qualifications & Knowledge
Essential criteria
6. Educated to vocational level 3 or able to demonstrate the equivalent level of knowledge, skills and experience
7. Working experience of Microsoft Office Suite, including Word, Excel, to include spreadsheets and databases, and Outlook.
8. Information governance.
Desirable criteria
9. ECDL or equivalent computer courses
Experience
Essential criteria
10. Demonstrate experience in an administrative role.
11. Experience of communicating with all levels of staff and the public.
12. Experience of dealing with confidentiality, sensitive data, appropriate maintenance and storage of records.
Desirable criteria
13. Experience of transcribing and minute taking.
14. Previous experience of working in the NHS or other public Sector organisation.
15. Previous Experience of working in a Pharmacy Department.
Aptitude and abilities
Essential criteria
16. Excellent Communication
17. Ability to reach deadlines and highly Self Motivated
18. Ability to work as part of a team and own initiative.
19. Excellent organisational skills
20. Confident/polite telephone manner
21. The ability to demonstrate attention to detail.
22. Confidentiality
23. Compassionate nature
Desirable criteria
24. Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
Swansea Bay University Health Board is committed to supporting its staff and processes to fully embrace the need for bilingualism thereby enhancing service users experience. In our commitment to increase the number of staff able to communicate in Welsh with patients and professionals, we would particularly welcome applications from Welsh speakers.
Equality remains at the centre of the Health Boards policy-making, service delivery and employment practices. We value the diversity of our staff and welcome applications from people from protected groups under the Equality Act 2010, this specifically includes age, gender, sexual orientation, gender identity/reassignment, race, religion, disability, pregnancy and maternity and marriage and civil partnership.
Employer certification / accreditation badges
Applicant requirements
Welsh language skills are desirable