St Mary's is a happy, welcoming school where every member of our community is valued. We are looking for a friendly, professional, and highly organised School Trip Administrator / Receptionist to join our busy school office and play a key role in the smooth running of our school.
This is a varied and rewarding position combining administration of school trips and visits, reception responsibilities and supporting the school office. A central part of this role is the organisation and administration of school trips and visits. You will coordinate all aspects of trip planning — from collating proposal forms and arranging transport to preparing parent communication and trip packs. You will liaise with staff, parents, and the kitchen team to manage student and staff lunches, ensure consent forms are completed, keep accurate records, and support trip leaders in making sure every visit is safe, compliant, and runs smoothly.
You will be the welcoming face of St Mary's, greeting visitors with warmth, issuing visitor badges, and answering enquiries in a professional manner. You will handle internal/external calls and manage reception diary. Day-to-day office tasks will include formatting letters, managing the office inbox, photocopying/laminating, data entry, managing parcels and other administrative tasks as needed to support the office team.
We are looking for someone with excellent organisational and time management skills, who can remain calm under pressure and enjoys working with people. You will need to be able to work independently using your own initiative, as well as being a supportive member of a busy and collaborative office team. Strong communication skills, a professional telephone manner, and a high level of attention to detail are essential. Proficiency in Microsoft Word and Excel and recent administrative experience are required, and experience iSAMS/Inventry/Microsoft Office packages would be an advantage.
At St Mary's, safeguarding is at the heart of everything we do. All staff are committed to promoting the welfare of children and young people and ensuring they are protected from harm.
School Trip Administration
* Liaise with the Trip Leader regarding all relevant communication to parents and staff.
* To create trip packs for all relevant stakeholders.
* Liaise with school kitchen and collate information on lunch orders for students and staff.
* To collate all information on bookings, transport, students and staff.
* To organise trip transport and ensure all relevant paperwork is collated, recorded and kept up-to-date.
Reception Duties
* Welcoming Visitors, issuing visitor badges and answering enquiries in a professional manner.
* Handling internal/external calls and manage reception diary.
* Day-to-day tasks include formatting letters, managing the office inbox, photocopying/laminating, data entry, managing parcels and other administrative tasks as needed to support the office team.
School Office Duties
* Supporting the school office on a daily basis with any necessary administration requirements.
Working with Parents /Carers
* Build positive relations with parents/carers to encourage family involvement in their child's attendance.
* Ensure visitors are welcomed and provided with support where necessary, when they visit the school.
Hours are 8am - 2pm - Tues, Wed and Fri (term-time only)
Job Types: Part-time, Permanent
Pay: £12,562.00 per year
Expected hours: 18 per week
Benefits:
* On-site parking
Work Location: In person