Primary Function
Join our dynamic team as a Production Coordinator, playing a crucial role in delivering exceptional live events and high-quality video productions within a fast-paced, collaborative environment. You'll be the linchpin, ensuring seamless execution across our client's London-based events and supporting our video production studio. This role involves close coordination with our Technical and Coordination team in Mountain View, California, offering a unique opportunity to work across international boundaries.
Duties & Responsibilities
1. Manage the entire event lifecycle, from initial booking through to successful execution.
2. Act as the primary point of contact for event stakeholders, fostering strong relationships and ensuring clear communication.
3. Oversee all logistical aspects of events, including vendor management and resource allocation.
4. Maintain meticulous event records and documentation, ensuring accuracy and efficiency.
5. Effectively manage communication between London and Mountain View, California teams.
6. Calendar and diary management including meetings between London and Mountain View, California.
7. Provide comprehensive support for video production shoots, assisting with scheduling and on-set logistics.
8. Coordinate studio bookings and manage resources, optimising studio utilisation.
9. Collaborate with production teams to ensure smooth shoot operations.
10. Support post-production processes including file delivery to key stakeholders.
Skills & Qualifications
11. Ability to establish relationships and maintain a positive rapport with colleagues, clients, vendors and suppliers
12. Strong oral and written communication skills
13. Highly organised with excellent time management skills to handle multiple tasks simultaneously, meet strict deadlines, and maintain attention to detail
14. Knowledge of Google applications
15. Creative problem solver, resourceful, and a team player
16. Calm and flexible approach to handling the pressure and stress of ever-changing demands
17. Ambitious, proactive and flexible when working in fast paced environment
18. Demonstrated ability to collaborate with colleagues at all levels
19. Self starter that can demonstrate being open to learning
20. Understanding and experience of various event formats, including Q&A, training events, town hall meetings etc
Education & Experience
21. Experience in meeting planning or stage management
22. Production Studio Coordinator experience