Buyer / Administrator
Office-Based | Civil Engineering & Surfacing Contractor
Recruiting via Red Sky Personnel
Red Sky Personnel are working in partnership with a long-established, family-run civil engineering and surfacing contractor with over 50 years of industry success. Due to continued growth and a strong project pipeline, they are looking to appoint a Buyer / Administrator to join their busy and collaborative office team.
This is a pivotal role within the business, supporting live site operations across procurement, logistics, commercial administration and compliance. It would suit someone highly organised, commercially aware, and confident operating in a fast-paced construction environment where no two days are the same.
The Role
You will play a central role in keeping projects moving, ensuring materials, plant, logistics and financial processes are managed efficiently and accurately.
Procurement & Commercial Support
• Procurement and sourcing of materials, plant and tools for site teams
• Raising, tracking and closing purchase orders
• Negotiating best value rates and term agreements with suppliers
• Building and maintaining strong supplier relationships
• Pricing bills of materials to support tender submissions
Surfacing & Logistics Planning
• Weekly planning and scheduling of asphalt surfacing works
• Hiring and coordinating surfacing equipment including pavers and rollers
• Managing logistics of surfacing kit using company low loader and hired transport
• Booking planers and sourcing suitable tips for planings (excluding Buckinghamshire)
• Coordinating sprayers, sweepers, planers and tipper drivers
• Arranging subcontract haulage when required
• Conducting monthly return load reviews to reduce waste and improve efficiency
• Providing logistics planning cover including holidays
• GRAB logistics planning (two Saturdays per month)
Invoicing & Financial Administration
• Approval of material invoices via Paperless
• Querying discrepancies and resolving invoice issues
• Reviewing and validating high volumes of supplier invoices (including approximately 300 per month from Hanson)
• Recording planings sent to external suppliers for invoicing
• Approving concrete invoices
• Managing aggregate sales invoicing
• Subcontractor recharges for materials collected on company accounts
• Running reports from internal systems as required
Compliance, Waste & Sustainability
• Compliance administration for operatives working on high-security sites including HS2 and data centres
• Monthly carbon footprint and waste tracking
• Managing waste schedules
• Filing Waste Transfer Notes at month end
General Office & Yard Support
• Ordering yard stock including cement, workshop supplies, landscaping materials, traffic management equipment and PPE
• Coordinating Social Value initiatives within local schools and communities
• Managing incoming calls within the main office
About You
• Previous experience within construction, civils, surfacing or plant/material buying is highly desirable
• Strong organisational skills with exceptional attention to detail
• Confident liaising with suppliers, subcontractors and site teams
• Commercially minded and comfortable handling high invoice volumes
• IT literate with experience using procurement or invoice systems
• Able to work independently and prioritise a varied workload
What’s on Offer
• A secure, long-term position within a respected and established family business
• A supportive and close-knit team environment
• A varied and influential role directly impacting live projects
• Competitive salary dependent on experience