Role Purpose
Our Secretaries work collectively as a centralised resource within the Legal Services Department. The team provides a comprehensive level of support to our lawyers across all departments. We aspire to deliver technically superior service and as such this role requires suitable candidates to have experience working within the legal sector as a secretary or within document production. We will ensure that our people have the knowledge and skills to achieve at the highest level.
Key Responsibilities
* Monitor and manage dictation queues throughout the day, prioritising and completing tasks across departments
* Provide comprehensive document support, including typing letters, emails and file notes, document production from templates, amending documents using track changes, creating comparison documents, and preparing bundles
* Handle all file administration, including e-filing, hard copy filing, file maintenance, and supporting fee earners with the file opening process
* Liaise with Document Solutions Assistants, PAs and other Secretaries to delegate tasks, share workloads, manage deadlines and ensure work is completed efficiently
* Deal promptly with finance-related requests such as billing, TT’s in/out, and respond to general queries, ensuring messages are communicated and actioned appropriately
* Arrange or undertake photocopying, printing and scanning so documents are collated and distributed accurately and within required timeframes
Person Specification
* Communicates clearly and professionally, adapting style to suit the recipient and purpose. (A/I)
* Owns deadlines and workload with calm assertiveness and drives solutions with resilience and positivity. (A/I)
* Shows a positive and flexible approach to teamwork, contributing to shared goals. (A/I)
* Demonstrates a commitment to delivering high‑quality services that meets the needs of stakeholders and upholds the firm’s policy, procedures and standards (A/I)
* Understands how their work supports the team and contributes to the firm’s wider objectives. (A/I)
* Shows a clear understanding of financial hygiene and contributes to achieving team and individual performance goals. (A/I)
* Previous experience of working within the legal sector.
Technical Knowledge
* Proficient in using Microsoft 365 applications to organise tasks, manage time effectively and support collaborative working (essential). (A/I)
* Uses resources and new technologies effectively. (essential) (A/I)
Higgs offers hybrid working wherever possible. Our Higgs’ Best FIT (flexible, inclusive, together) principles are designed to ensure that people can complete their best work from the most appropriate location. If you are looking to work flexibly then let us know and we will do what we can to accommodate your request.
We also encourage a ‘dress for your diary’ approach which means dressing in a manner appropriate for your schedule or the specific appointments you have on any given day.
Higgs LLP is proud to be a signatory of The Law Society’s Diversity, Inclusion Charter and a Disability Confident Committed Employer. These commitments reflect our dedication to building a workplace that is inclusive, accessible, and welcoming to all. We actively encourage applications from individuals of all backgrounds, experiences, and identities.
As part of our Disability Confident commitment, we offer a guaranteed interview to disabled applicants who meet the essential criteria for the role and choose to opt into the Disability Confident Interview Scheme.
We are also committed to ensuring that all applicants can fully participate in the recruitment process. If you require any reasonable adjustments, please let us know by contacting us at recruitment@higgsllp.co.uk
We recognise that inclusion is an ongoing journey, and we regularly review and publish our diversity data, which can be accessed here.
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