Senior Administrator – 30 Hours
Location: Broxburn. Start: ASAP. Permanent, Part‑Time (6 hours per day, Mon‑Fri). Salary: Up to £38k (pro rata).
Overview
Love keeping everything running smoothly? An organised, people‑savvy administrator is needed to support the team and keep operations running – with light finance responsibilities woven in.
Role
This senior admin role focuses on coordination, organisation, and communication, plus support in finance processes.
Responsibilities
* Manage day‑to‑day operations and coordinate admissions, contracts, paperwork, and general office tasks.
* Maintain records, systems and documentation; keep everything accurate and audit‑ready.
* Handle calls, emails, post, visitor enquiries and organise meetings, diaries and general coordination.
* Assist with invoicing, tracking payments, supporting funding administration, basic reconciliation, processing purchase orders, supplier invoices, petty cash, monitoring costs, and reporting.
* Support recruitment admin, onboarding processes and compliance checks (PVG, right‑to‑work, etc.).
* Maintain staff records and assist with payroll queries.
* Act as key point of contact for families and professionals, handle sensitive situations with empathy, and keep communication flowing across teams.
Qualifications
* Strong administration experience.
* Some exposure to finance tasks (invoicing, payments, accounts admin).
* Highly organised, detail‑focused, and reliable.
* Confident communicator with a friendly, approachable style.
* Comfortable handling sensitive or emotional situations.
* Proactive mindset; gets tasks done.
* Good IT skills (Excel, systems).
Important Information
Must be willing to undergo PVG and enhanced disclosure checks.
Why You’ll Love It
* Truly part of the team, not just "the admin".
* Variety keeps things interesting.
* Opportunity to combine organisation, people skills and light finance work.
* Rewarding environment where work matters every day.
* Real ownership and chance to make the role your own.
Equal Opportunity
Office Angels is an equal‑opportunities employer. All applications are considered without regard to ethnicity, gender, sexual orientation, religious beliefs or other protected characteristics.
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