Main area Oncology Research Grade Apprenticeship Contract Apprenticeship: 18 months (Fixed Term 18 months) Hours 37.5 hours per week (Full time- 37.5 hours per week) Job ref 164-7305477
Employer Nottingham University Hospitals NHS Trust Employer type NHS Site City Campus Town Nottingham Salary £14,722 per annum Salary period Yearly Closing 20/07/2025 23:59
Research Assistant Apprentice
Job overview
Are you a self-motivated, hardworking and enthusiastic individual looking to take their first step into an administration career in the NHS? If so, this apprenticeship post could be just what you are looking for.
We are excited to be able to offer an Administration apprenticeship opportunity working within the Oncology research Team.
Main duties of the job
In addition to the below summary, you need to familiarise yourself with the full Job Description and Person Specification documents attached to this advert.
Working alongside the Oncology Research Team team providing support in a range of administration duties including, answering telephone enquiries, booking patient appointments, recording outcomes, sorting post and distributing mail, general filing, electronic scanning of documents and updating records as well as other general office admin duties.
You will need good communications skills and will be supported to develop lots of new and current skills including; prioritisation, attention to detail, using your own initiative and the ability to work in a busy and fast paced environment.
You will be a conscientious and enthusiastic team player with good organisational skills. You will need to be able to demonstrate a clear understanding of confidentiality issues, be well motivated and reliable.
You will be able to understand and accurately convey verbal and written information and be able to remain calm under pressure. You will present a professional and polite attitude at all times. You will learn and develop skills using Microsoft Office and NHS systems.
Working for our organisation
As an employee, we will be committed to ensuring that a structured plan is in place to support and enable you to complete your apprenticeship.
Detailed job description and main responsibilities
The post holder will become fully conversant and competent in providing administrative support within a relevant administrative area of Nottingham University Hospitals Trust.
Training will involve working alongside the administrative staff within the different areas of the department, working under supervision.
Administrative Duties
To provide general office and administration support service to the administrative team.
To undertake general office duties, for example, answering the telephone, taking messages, filing, photocopying, handling incoming and outgoing post, etc.
To undertake an annual appraisal to identify any necessary personal development required to meet the objectives of the Team, and to further develop the post holders’ skills and role.
The post holder will be required to undertake mandatory training as and when required.
Communication and Working Relationships
To communicate as appropriate with members of staff at all levels.
Responsibilities of the Post Holder
To contribute to the administrative work within their team.
To gain an understanding of how the team functions by providing support as required whilst gaining knowledge and experience and by undertaking training in the following:
Employment responsibilities and Rights
Functional Skills (including Personal Learning and Thinking Skills, English, Maths and ICT at level 2)
Other Duties
It is the responsibility of each member of staff to maintain confidentiality at all times.
Staff must be aware of and adhere to the provisions of the Health and Safety at Work Act and ensure their own safety and the safety of colleagues and patients. Staff must be aware of the action to be taken in the event of fire and must attend fire lectures at least once a year.
Staff should be aware of their own individual responsibilities under the Trust Equal Opportunities Policy and ensure that they adhere to the provisions of the policy.
Any other duties which may be required from time to time, as discussed and agreed with the Line Manager & Departmental Manager.
General Duties
In addition to the key job responsibilities detailed in this job description all employees at Nottingham University Hospitals NHS Trust are expected to comply with the general duties detailed below:
Infection Control - To maintain a clean, safe environment, ensuring adherence to the Trust’s standards of cleanliness, hygiene and infection control.
Safeguarding children, young people and vulnerable adults - Nottingham University Hospitals is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All staff and volunteers are therefore expected to behave in such a way that supports this commitment.
Health and Safety - To take reasonable care to prevent injury to themselves or others who may be affected by their acts or omissions.
To co-operate fully in discharging the Trust policies and procedures with regard to health and safety matters.
To immediately report to their manager any shortcomings in health and safety procedures and practice.
To report any accidents or dangerous incidents to their immediate manager and safety representative as early as possible and submit a completed accident/incident form.
Whilst the aim of the Trust is to promote a co-operative and constructive view of health and safety concerns in the organisation, all staff must be aware that a wilful or irresponsible disregard for safety matters may give rise to disciplinary proceedings.
Governance - To actively participate in governance activities to ensure that the highest standards of care and business conduct are achieved.
General Policies Procedures and Practices - To comply with all Trust policies, procedures and practices and to be responsible for keeping up to date with any changes to these.
Job Revision
This job description should be regarded as a guide to the duties required and is not definitive or restrictive in any way. The duties of the post may be varied from time to time in response to changing circumstances. This job description does not form part of the contract of employment.
Person specification
Training & Qualifications
* Willingness to work towards Business Administration Level 3
* GCSE Grade C or above in English and Maths
Experience
* Ability to work with colleagues in a multidisciplinary team
* Ability to work on digital platforms
* Experience in research based environment
Communication Skills
* Demonstrates understanding of patient/client confidentiality
* Deals with enquiries from staff and the public concerning the admission, transfer and discharge of patients
Analytical/Judgement Skills
* With support can make judgement involving facts. Prioritise/reprioritise own workload to coordinate with deadlines as determined by others and ability to escalate if necessary
* Experience of organising and processing documents.
Planning/Organisational Skills
* Good organisational skills
* Good time management skills in order to organise and prioritise own short term and long term workload.
* Able to use and act on own initiative
* Able to pay attention to detail and accurately complete case report forms etc.
* Experience of organising patient transport
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Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Applicants are kindly requested to refrain from using AI at any stage during the recruitment process.
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
NUH are now able to offer application completion support and interview preparation support. Please follow the link to book onto our sessions: Support for NUH Job Applications
If you are aged 16 or 17 and applying for a role that is more than 20 hours a week, please be aware that you will be asked to commence an Apprenticeship within the Trust alongside your role, as long as there is a suitable apprenticeship standard available. This is in line with the current guidance in England that whilst young people under the age of 18 can leave school (on the last Friday in June) they must then do one of the following:
* Stay in full-time education, for example at a college
* Start an Apprenticeship
* Spend 20 hours of more a week working or volunteering, while in part-time education or training
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
ID and Right to work checks : NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
* Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Departmentconfidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
* Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£49.50 for enhanced and £21.50 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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