Join to apply for the Senior Business Analyst - Microsoft 365 role at Government Property Agency
2 days ago Be among the first 25 applicants
Join to apply for the Senior Business Analyst - Microsoft 365 role at Government Property Agency
Birmingham, Bristol, Manchester, Swindon
Job Summary
The Government Property Agency is the largest property holder in government, with more than £2.1 billion in property assets and over 55% of the government’s office estate.
We are transforming the way the Civil Service works by creating great places to work, leading the largest commercial office programme in the UK, working towards halving carbon emissions from government offices, and achieving greater value for taxpayers. And we are looking for innovative, solutions-focused people to join our team.
Representing the best covenant in the UK – His Majesty’s Government – we are leading transformational programmes such as the Government Hubs Programme, Whitehall Campus Programme and Net Zero Programme, as well as delivering modern, cost-effective real estate service solutions.
Innovation and progress are at the heart of our behaviours. We foster a culture of lifelong learning, where curiosity and self-improvement are encouraged. And we’re dedicated to becoming a leading, inclusive employer both in the external market and throughout the Civil Service. Our strong emphasis on Equity, Diversity, and Inclusion (EDI) is not just about driving inclusion across our organisation, it is also about ensuring our services meet the needs of government departments and the civil servants who use our spaces.
Join our dynamic and diverse team that leads with purpose, improving sustainability, nurturing social value, driving inclusivity and flexibility, and kickstarting economic growth. We are driven by purpose, and you can be part of it too: where you make a meaningful impact; where you influence; where your voice really matters; where you help to shape our future direction.
The GPA is committed to representing the communities we serve by making Diversity, Equality and Inclusion part of everything we do.
To ensure that we are always recruiting and retaining a diverse mix of talent, we are particularly inviting applications from candidates who are disabled, ethnically or gender diverse, and people who identify as being part of the LGBTQ+ community.
Job Description
Are you ready to play a pivotal role in shaping the future of how we collaborate with our suppliers, partners, clients and customers? We are looking for an experienced and forward thinking Senior Business Analyst to lead the implementation of Microsoft 365 and the migration from Google Workspace across our organisation. This role will spearhead the implementation of cutting edge Generative AI and Agentic AI capabilities using Microsoft Copilot and Microsoft Copilot Studio to empower business users with intelligent automation and integrate with other enterprise platforms such as Salesforce, ServiceNow and Dynamics 365. This role will help with implementation of Microsoft Power Platform to design low-code/no-code solutions that streamline workflows and lead on the deployment of Microsoft Purview for data governance, Microsoft Defender for cloud app and endpoint security and Microsoft Sentinel to build a world-class SIEM/SOC. This role will be responsible for gathering business requirements, analysing business processes and collaborating with cross-functional teams to ensure a smooth migration and successful deployment of all Microsoft 365 digital services. This role will involve strategic planning, and ensuring the alignment of the migration with business goals.
If you are passionate about digital transformation, optimising business processes, and delivering innovative solutions using AI that drive tangible business outcomes, we want to hear from you!
While This Role Matters:
This is not just another migration project. This is your opportunity to:
* Lead a Mission-Critical Transformation - Play a key role in how our organisation adopts the tools that will define how we collaborate, innovate and operate for years to come.
* Drive Real Change - Work closely with key decision-makers to shape processes that will have a direct impact on business productivity, employee satisfaction, and our competitive edge in creating a truly digital employee experience.
* Empower the Workforce - Help us empower our teams by ensuring that they have access to the best tools and knowledge to succeed in the new digital workplace.
If you are ready to lead a key digital transformation project and be a part of something big, we’d love to hear from you! This is your chance to lead change, innovate, and make a lasting impact on how our teams collaborate and succeed. Apply now and be the driver behind the transformation!
KEY RESPONSIBILITIES:
Business Analysis
Requirements And Specifications (Functional & Technical)
* Elicit business, stakeholder and solution (functional/non-functional) requirements and prepare business requirements documents.
* Translate business needs into functional specifications for developers and solution architects, ensuring the technical implementation is aligned with business goals.
System and Data Migration Strategy
* Design and drive the overall strategy data and systems for migrating from Google Workspace to Microsoft 365.
* Develop a comprehensive data inventory for migrating data (emails, documents and applications) from Google Workspace to Microsoft 365 ensuring minimal disruption to business operations.
Change Impact Analysis
* Perform detailed assessments of the potential impact of the Microsoft 365 implementation on business processes, systems, data and roles.
* Leverage your analytical skills to perform gap analyses and provide data-driven recommendations that enhance productivity and support business objectives.
* Create a list of existing Identity Management / SSO integration with existing systems that will need to re-integrate with Microsoft 365 Entra ID (Active Directory).
Information Governance - Compliance and Data Governance
* Ensure that the migration aligns with all applicable legal, regulatory and compliance standards.
* Work closely with security and legal teams to ensure information is governed effectively, including GDPR and data retention policies.
Stakeholder Engagement and Communication
* Identify key stakeholders across the organisation, create engagement plans, and communicate business impacts, project goals and progress effectively.
* Ensure alignment with business needs and foster a positive attitude towards change.
User Adoption and Training
* Collaborate with training teams to develop learning programs, tutorials, and workshops that will help users maximise their use of Microsoft 365 tools like SharePoint, OneDrive and Teams.
* Elevate user experience by ensuring that Microsoft 365 delivers an intuitive and seamless user experience by working with technical teams to design solutions that meet user requirements and enhance productivity.
Are you ready to play a pivotal role in shaping the future of how we collaborate with our suppliers, partners, clients and customers? We are looking for an experienced and forward thinking Senior Business Analyst to lead the implementation of Microsoft 365 and the migration from Google Workspace across our organisation. This role will spearhead the implementation of cutting edge Generative AI and Agentic AI capabilities using Microsoft Copilot and Microsoft Copilot Studio to empower business users with intelligent automation and integrate with other enterprise platforms such as Salesforce, ServiceNow and Dynamics 365. This role will help with implementation of Microsoft Power Platform to design low-code/no-code solutions that streamline workflows and lead on the deployment of Microsoft Purview for data governance, Microsoft Defender for cloud app and endpoint security and Microsoft Sentinel to build a world-class SIEM/SOC. This role will be responsible for gathering business requirements, analysing business processes and collaborating with cross-functional teams to ensure a smooth migration and successful deployment of all Microsoft 365 digital services. This role will involve strategic planning, and ensuring the alignment of the migration with business goals.
If you are passionate about digital transformation, optimising business processes, and delivering innovative solutions using AI that drive tangible business outcomes, we want to hear from you!
Requirements And Specifications (Functional & Technical)
* Elicit business, stakeholder and solution (functional/non-functional) requirements and prepare business requirements documents.
* Translate business needs into functional specifications for developers and solution architects, ensuring the technical implementation is aligned with business goals.
System and Data Migration Strategy
* Design and drive the overall strategy data and systems for migrating from Google Workspace to Microsoft 365.
* Develop a comprehensive data inventory for migrating data (emails, documents and applications) from Google Workspace to Microsoft 365 ensuring minimal disruption to business operations.
Change Impact Analysis
* Perform detailed assessments of the potential impact of the Microsoft 365 implementation on business processes, systems, data and roles.
* Leverage your analytical skills to perform gap analyses and provide data-driven recommendations that enhance productivity and support business objectives.
* Create a list of existing Identity Management / SSO integration with existing systems that will need to re-integrate with Microsoft 365 Entra ID (Active Directory).
Information Governance - Compliance and Data Governance
* Ensure that the migration aligns with all applicable legal, regulatory and compliance standards.
* Work closely with security and legal teams to ensure information is governed effectively, including GDPR and data retention policies.
Stakeholder Engagement and Communication
* Identify key stakeholders across the organisation, create engagement plans, and communicate business impacts, project goals and progress effectively.
* Ensure alignment with business needs and foster a positive attitude towards change.
User Adoption and Training
* Collaborate with training teams to develop learning programs, tutorials, and workshops that will help users maximise their use of Microsoft 365 tools like SharePoint, OneDrive and Teams.
* Elevate user experience by ensuring that Microsoft 365 delivers an intuitive and seamless user experience by working with technical teams to design solutions that meet user requirements and enhance productivity.
Person specification
Essential Criteria:
Experience & Technical Skills
* Significant experience of hands-on in business analysis, particularly in Microsoft 365 implementations, and migrations from Google Workspace.
* Proven track record in leading enterprise-wide digital transformation projects and managing large-scale IT projects.
* Ability to see the big picture and create a transformation roadmap that aligns with long-term business goals.
* Deep knowledge of Microsoft 365 (Exchange, SharePoint, OneDrive and Teams) and familiarity with Google Workspace (Gmail, Google Drive, Docs).
* Master at building relationships, negotiating priorities, and keeping everyone aligned towards the common goal.
* Comfortable working in agile environments and driving iterative improvements.
* Strong interpersonal and communication skills with the ability to influence at all levels.
Qualifications And Accreditations
Essential criteria:
* Bachelor’s degree in Business, Information Technology, or related field.
* Certified Business Analysis Professional (CBAP) or equivalent.
Desirable Criteria:
* Master’s degree preferred.
* Microsoft 365 Certified.
* PMP or PRINCE2 Certification.
* Familiarity with SFIA Framework is a plus.
Behaviours
We'll assess you against these behaviours during the selection process:
* Seeing the Big Picture
* Communicating and Influencing
* Changing and Improving
* Delivering at Pace
Technical skills
We'll assess you against these technical skills during the selection process:
* Customer Perspective
* Commercial Acumen
* Property Market Knowledge
* Innovation
Alongside your salary of £54,285, Government Property Agency contributes £15,726 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
* Learning and development tailored to your role
* An environment with flexible working options
* A culture encouraging inclusion and diversity
* A Civil Service pension with an employer contribution of 28.97%
* Generous annual leave
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths, Experience and Technical skills.
We encourage applications from people from all backgrounds and aim to have a workforce that represents the communities and wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and well-being and aim to create a sense of belonging in a workplace where everyone feels valued. The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme (RIS) to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
How To Apply
Please apply by clicking on the below link and apply via the Michael Page website.
https://www.michaelpage.co.uk/job-detail/senior-business-analyst-microsoft-365/ref/jn-062025-6756390
Sift
The sift is due to take place week commencing 9th July 2025.
As part of the application process, you will be asked to include a CV and a 1250-word personal statement. The personal statement should then align with the person specification.
Interview
GPA policy is for interviews to be held face to face, with virtual interviews only by absolute exception. The date and location will be confirmed if you are invited to interview. If you feel this will be a problem for you, please contact recruitment@gpa.gov.uk to discuss prior to submitting your application.
At interview, applicants will be scored against 4 behaviours - Seeing The Bigger Picture, Communicating and Influencing, Changing & Improving, and Delivering at Pace.
Interview questions will be a blend of Behaviour, Experience, Strength and Technical (core skill) questions.
Reasonable Adjustment
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
Contact Government Recruitment Service via gparecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
Complete the ‘Assistance required’ section in the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.
Further Information
Any move to GPA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare; for further information visit the Childcare Choices website.
If successful and transferring from another Government Department a criminal record check may be carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
New entrants are expected to join on the minimum of the pay band.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
This role is full time only. Applicants who wish to work an alternative pattern are welcome to apply however your preferred working pattern may not be available and you should discuss this with the vacancy holder before applying.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths, Experience and Technical skills.
Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
* UK nationals
* nationals of the Republic of Ireland
* nationals of Commonwealth countries who have the right to work in the UK
* nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
* nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
* individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
* Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact :
* Name : Matt Van Rossi
* Email : mattvanrossi@michaelpage.co.uk
Recruitment team
* Email : gparecruitment.grs@cabinetoffice.gov.uk
Further information
If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact HR@gpa.gov.uk
If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission:
Click here to visit Civil Service Commission
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Research, Analyst, and Information Technology
Referrals increase your chances of interviewing at Government Property Agency by 2x
Get notified about new Senior Business Analyst jobs in Swindon, England, United Kingdom.
Telford, England, United Kingdom 3 weeks ago
West Midlands, England, United Kingdom 4 days ago
Birmingham, England, United Kingdom 2 months ago
Lead Business Analyst - Worcester/Flexible
Birmingham, England, United Kingdom £60,000.00-£65,000.00 7 hours ago
Solihull, England, United Kingdom 1 month ago
Telford, England, United Kingdom 3 weeks ago
Walsall, England, United Kingdom 9 hours ago
Birmingham, England, United Kingdom 2 months ago
Wolverhampton, England, United Kingdom £65,000.00-£75,000.00 5 hours ago
West Midlands, England, United Kingdom 1 week ago
Senior Business Analyst (12-month fixed term contract)
Swindon, England, United Kingdom 3 days ago
Birmingham, England, United Kingdom 1 week ago
Senior Business Analyst (12-month fixed term contract)
Birmingham, England, United Kingdom 3 days ago
Walsall, England, United Kingdom 1 week ago
Birmingham, England, United Kingdom 1 week ago
Business Analyst – Operating Model Design (12-Month FTC)
Business Analyst Apprentice - September 2025
Birmingham, England, United Kingdom 2 weeks ago
Walsall, England, United Kingdom 9 hours ago
Audit (Business and Finance) | Analyst | Birmingham
West Midlands, England, United Kingdom 2 weeks ago
Birmingham, England, United Kingdom 6 days ago
Manager - Business Analyst - Speciality, Insurance Technology, FS
Birmingham, England, United Kingdom 6 days ago
Worcester, England, United Kingdom 3 weeks ago
Birmingham, England, United Kingdom 1 week ago
Birmingham, England, United Kingdom 3 weeks ago
Birmingham, England, United Kingdom 4 days ago
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr