Location: Wrexham, United Kingdom
Blue Projects is a dynamic consulting company specializing in customized Engineering and Project Management solutions for clients in the industrial sector.
As part of our business expansion, we are seeking a Project Office Administrator to join our team in Wrexham. We’re looking for someone reliable, dedicated, enthusiastic, self-motivated, and creative.
Your Responsibilities
* Coordinate administrative activities to ensure smooth office operations
* Visitor Coordination: Booking in visitors & inductions, provide meeting support, and organize lunches
* Break Station Management: replenish break station supplies regularly
* Organizing team events/social gatherings for the Project Team
* Review planned orders, create purchase requisitions, and manage approvals
* Handle banking tasks including monthly statement reconciliation and annual reporting
* Register and distribute project documentation per company procedures
* Liaise with clients, suppliers, and third-party providers
* Ensure compliance with project document numbering systems and maintain historical records via SharePoint or project management tools
* Conduct regular audits to verify record accuracy
* Maintain and update procedural documentation
* Manage office stationery purchases and track disbursements
* Maintain HRIS data (sick leave, vacation, overtime, hours worked) for reporting
* Support recruitment processes including candidate outreach and interview scheduling
* Supporting the client with Administration duties
* Assist employees while maintaining confidentiality
* Support onboarding for new BP UK team members
* Managing Offboarding of BP employees
* New Employee, Blue Projects Induction and IT set up
* Accommodation Coordination: conduct searches and coordinate arrangements for more permanent TEC accommodations, including apartments and houses near the project site
* Handle local HR administrative matters
* Liaise with local administrative authorities when needed
Your Profile
* Bachelor’s degree in Business Administration or Economics (preferred)
* 2–3 years of experience in office administration, facility or document management
* Proficient in English
* Experience with large engineering/construction projects is a plus
* Strong documentation and industry awareness
* Excellent communication and presentation skills
* Strategic thinking, flexibility, and organizational skills
* Understanding of organizational roles and structures
Why Join Blue Projects?
* Work in an international environment with clients like Michelin, Kellogg's, Carlsberg, and IKEA
* Annual financial rewards and performance-based salary increases
* Real career growth opportunities within supportive teams
* Friendly and communicative team culture
* Access to Online Learning platforms
* Psychological and well-being services from a trusted provider
* Employee Assistance Program
#J-18808-Ljbffr