This is a pivotal role offering significant opportunity within the exciting and ever-evolving world of PR, Social & Influence. As a Resource Manager, you’ll be a critical part of the agency’s operational success, supporting one of its busiest departments.
You will be instrumental in managing a complex interplay of people, equipment, time, and budget to ensure every project stays on track. From identifying the right talent for a new campaign to ensuring every new starter is fully equipped, you'll be key to maintaining seamless workflows.
You’ll work closely with a vibrant Integrated Team spanning 6 key disciplines. This role demands exceptional communication, the ability to manage multiple priorities, meticulous attention to detail, and a genuine passion for problem-solving.
Key Responsibilities:
1. Orchestrating Agency Flow: Act as a key liaison between internal teams (Resource, Finance, IT, Creative) to ensure smooth operations and effective communication within PR, Social & Influence, covering Account Management, Strategy, and Creative.
2. Freelance & Onboarding Management: Take charge of our freelance contracts via YunoJuno, ensuring timely and professional engagement with our external talent. Manage IR35 assessments, approve timesheets and invoices, and oversee NDA/Ethics Training. You will also ensure every new starter (freelance or permanent) is seamlessly onboarded and set up for success from day one.
3. Strategic Resource Planning & Support: Develop your understanding of resource management processes. You’ll proactively identify potential gaps, chase up project briefings, monitor resource usage, and provide critical updates to senior managers. This role offers a clear progression path, allowing you to gradually take on more complex resource allocation needs as you grow within the team.
4. Process Optimisation: You're naturally curious, always asking "how can this be better?" You’ll identify opportunities to refine our resource management practices, gather feedback, and support continuous improvement across the agency.
5. Administrative Compliance: Ensure audit compliance, manage job numbers, drive timesheet adherence, and meticulously maintain our freelance tracker to be accurate and up-to-date.
What You'll Need
You're someone who is:
6. Curious & a Problem-Solver: You enjoy the challenge of untangling complex situations and finding effective solutions.
7. Clear & Collaborative Communicator: You convey information effectively and build strong relationships across diverse teams
8. Meticulous: Excellent attention to detail is critical for success in this role.
9. Organised: You can manage multiple priorities and workflows efficiently.
10. Proactive & Resilient: You possess a 'can-do' attitude and can navigate pressure, often anticipating needs.
11. Ambitious: You're eager to learn, grow, and contribute significantly to a leading agency.
12. A Team Player: You work effectively both independently and collaboratively.
How We Help You Thrive at Ogilvy:
We believe in supporting our people to do their best work and live their best lives. We offer:
13. 25 days annual leave plus the option to buy up to 5 extra days leave + 1 volunteer day
14. Bupa Healthcare
15. Enhanced family friendly policies, including, adoption and shared parental leave
16. Menopause support
17. We have a Flexible Working Model with core working hours: 10am – 4pm
18. A generous pension scheme - you pay in 4% we pay 6%, following probation contributions are matched up to 10.5% (17.5% in total
19. A fantastic Employee Assistance Programme (EAP) provided by Telus which offers brilliant support, expert advice and specialist counselling
20. Help @ Hand - quick free access to a remote GP, mental health support, physio or a medical 2nd opinion
At Ogilvy, our people are at the heart of what we do: a creative agency that sparks game-changing ideas across culture and business through collaboration, integrity, and a celebration of self-expression.
We believe in building powerful teams with purpose - and we relentlessly curate transformative initiatives that make our commitment to fairness, and equity a reality.
Our ultimate mission is to leave a positive impact on the world, creating a better future for all, while supporting and uplifting the global communities we serve. This is central to our mantra of Borderless Creativity.
Ogilvy is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.