Office Manager
Location: Romsey (Outskirts)
Working Days: Full-time Monday to Friday or 4 days a week (Monday, Tuesday, Thursday & Friday) (12-month Maternity Contract)
Salary: Up to £31,500 per annum depending on experience (or pro rata if 4 days a week)
Our client, a highly respected consultancy firm delivering a range of projects across the UK, is seeking a proactive and organised Office Manager to join their friendly and supportive team. This is a varied and rewarding position, ideal for someone with strong administrative experience who is confident managing multiple tasks and maintaining high standards of accuracy. This role is offered as a 15‑month maternity cover. Once fully trained the position will be hybrid working, 1 day from home a week.
Key Responsibilities
* Manage the pipeline of fee proposals, including tracking submissions, monitoring responses, and sending reminders.
* Allocate newly instructed projects to Project Managers and liaise with clients as required.
* Oversee the shared administrative inbox, responding to enquiries and gathering information for fee proposals.
* Support invoice processing with the Finance team and maintain accurate filing.
* Attend internal meetings, take minutes and follow up on administrative actions.
* Coordinate new starter inductions, including ordering IT equipment, preparing documentation and scheduling initial training such as H&S courses.
* Maintain and update new starter and leaver checklists.
* Arrange and manage PAT testing schedules.
* Process and renew DBS applications.
* Assist with the completion of client PQQs.
* Provide recruitment administration support including uploading CVs, maintaining records and communicating with candidates.
* Support work placement arrangements and internal office events.
* Manage office supplies and general resource ordering.
About You
* Strong communication and interpersonal skills
* Previous experience in a similar role
* Highly organised with the ability to manage a varied workload
* Exceptional attention to detail
* Confident working both independently and as part of a team
* Flexible and proactive approach
* Competent IT skills (MS Office and similar applications)
Due to location, access to your own transport is essential.
We are a recruitment business acting as an employment business for this vacancy.
Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
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