* Hours: Part-time, flexible role working for 16 hours per week
* Deadline: 10:00 am,15 September2025
* 25days annual leave (pro rata for part-time staff); plus statutory bank holidays, additionally the office is closed between December 25th and January 1st inclusive, this does not come out of your holiday allowance
Organisational statement
Commissioning without compromise, Artangel is open to the most challenging ideas and responsive to the rapidly shifting ambitions and expectations of artists and audiences alike. Artangel incubates and delivers exceptional projects by outstanding contemporary artists.
Artangel’s employees contribute to this by being open to new ideas, new partnerships and new ways of doing things and by working strategically to enable all that we do to fulfil its potential.
Role Description
Reporting to the Managing Director and working with the Director and other staff, the Administrative Coordinator is responsible for managing the Artangel office, carrying out general administrative tasks and providing support for the Director. This is a central role
supporting a team of 11 people and has responsibility for the daily functions of a busy office. With multiple tasks to manage, they must be able to effectively prioritise their work, communicate confidently and be efficient and organised.
This is a part-time, flexible role working for 16 hours per week in the Artangel office in Clerkenwell, London. The preferred arrangement is for this to be worked over four half-days with a requirement to be present at the weekly all-staff meeting at 10am on Tuesday mornings.
Job Specific Tasks
Office Management Tasks:
* Ensure the kitchen is regularly stocked with consumables (tea / coffee / milk / sugar etc.)
* Ensure the bathroom is regularly stocked with consumables (toilet roll / paper towels / soap etc.)
* Ensure cleaning equipment is available as requested by the cleaner
* Purchase stationary on an ad-hoc basis:
o Office Stationery (pens, notepads etc)
o Tech (chargers, laptops etc as required)
o Light Bulbs / Batteries etc.
* Liaise with external suppliers as necessary:
o Lee Security (for alarm issues)
o Adrian Chiappa (the landlord, for office maintenance issues)
o Clean Network (for issues with the cleaning)
o Call Reccora every 2-3 weeks to collect recycling
* Any other ad hoc office management tasks as required
General Administrative Tasks:
* Managing info@ inbox, responding to external enquiries or forwarding to the relevant member of staff
* Answer the office phone and transfer calls as appropriate
* Assist with the administration of recruitment
* Manage general post and deliveries
* Take and circulate weekly staff meeting minutes
* Any other ad hoc administrative tasks as required
Tasks for the Director:
* Book travel and accommodation for the Director (and artists/senior staff members on an ad-hoc basis), and prepare printed travel documents in advance of the travel date
* RSVP to events on behalf of the Director. Help with their diary management and scheduling meetings, including liaising with external contacts to find the best time
* Research appropriate cafes/restaurants/meeting places for the Director, and make bookings on their behalf
* Organise the Director’s receipts into appropriate categories and upload to Dropbox
* Occasional research
* Any other ad hoc tasks for the Director as required
Person Specification
* Experience of a similar senior team support and office management role
* Familiarity with basic office systems and technologies
* Familiarity with Mac hardware and Mac OS
* Enthusiasm for the arts
* Ability to form effective working relationships
* Effective communication with a wide range of internal and external stakeholders
* Experience of working within the arts sector
* Familiarity with an online office working environment utilising Google, Dropbox etc.
Competencies for the organisation: non-management roles
Entrepreneurial Skills and Self-management
* Think creatively about effective ways of working
* Look for innovative ways to achieve Artangel’s aims
* Maintain high levels of enthusiasm and commitment
* Constantly strive to gain new experiences and develop skills
Working with Others
* Develop the trust and respect of colleagues to achieve agreed goals
* Share knowledge with colleagues
* Seek to take responsibility and to help colleagues do the same
* Respect different ways of working to enable team to be effective
* Ensure you clearly communicate your diary and working schedules
Planning
* Agree clear short-term plans to support Artangel’s aims
* Communicate these plans to colleagues, clearly outlining expectations
* Achieve these plans using all available resources
* Evaluate results and use learning to influence future planning
Influencing and Communicating Effectively
* Communicate with colleagues clearly and in structured way
* Understand perspectives of colleagues to gain trust and active support
Implementing Change
* Identify opportunities to improve ways of working
* Anticipate impacts of change and react positively
* Understand constraints of funding
* Plan work to achieve given budgets
* Reduce costs through effective working
* Embed Environmental Responsibility across all aspects of work and operations.
* Evaluate results and use learning to influence future planning.
Inclusive Practices
* Embed culture of inclusivity at all levels of the organisation.
* Identify training and development opportunities for team.
How to Apply
To apply for this role, please complete the application form below. Artangel strives to be an equal opportunities employer and we welcome applications from all sections of the community. Please contact us at info@artangel.org.uk if you require reasonable adjustments to any part of the application process.
All applications will be shortlisted using the information given in Part 1 of the form only. Part 2 will be accessed by the selection panel if you are shortlisted for interview. Part 3 is not accessed as part of the recruitment process at all.
Please email info@artangel.org.uk for any additional information. If we invite you for an interview, please let us know about any access requirements you may have so that we can accommodate your needs (Artangel’s office is on the second floor and is only accessible by stairs).
You should use the form to demonstrate clearly and fully how you meet the essential criteria for the job. The desirable criteria outlined in the person specification above contain skills and experience that it would be beneficial for a candidate to have. We will only interview those candidates who are the closest match to our specified criteria. We will not make assumptions about your achievements or abilities – you must make it clear in your application exactly how you feel they match our requirements.
You cannot begin the form and then complete it at a later date. To ensure your application is not lost due to connectivity issues or similar, please write your answers on your own backed-up document and paste over into the form when you are ready to submit it.
Your application will be shortlisted for interview based only on the responses given in this section of the form.
1. Describe the experience you have and how you will bring the skills you have gained to this role at Artangel? (up to 500 words) * Maximum of 500 words. Currently Used: 0 words.
We will not be reviewing your CV when shortlisting your application for interview so please include your current or most recent role and any previous relevant work experience including job titles, employers and dates/durations.
2. Given the nature of Artangel's work, what challenges and pressures do you anticipate and how might you mitigate these? (up to 500 words) * Maximum of 500 words. Currently Used: 0 words.
3. Please tell us why you are interested in this role? (up to 500 words) * Maximum of 500 words. Currently Used: 0 words.
Are you eligible to work in the UK under the requirements of Section 8 of the Asylum and Immigration Act 1996? *
Yes No
Please note if offered the role, you will need to provide evidence such as a National Insurance number, passport, P45 or P60.
Part 2
The information given here will only be accessed by the recruitment panel if you are shortlisted for interview.
4. Name *
5. Please indicate the phonetic spelling of your name (optional)
6. Preferred personal pronoun (optional)
7. Email *
8. Telephone number *
9. Personal website
10. Education * Maximum of 100 words. Currently Used: 0 words.
Please give dates awarded, awarding educational institutions, qualifications, and levels if applicable.
11. CV or LinkedIn profile PDF *
Please upload your curriculum vitae or export your LinkedIn profile as a PDF and upload here.
12. Referee 1 name *
If possible, this referee should be your current or most recent employer. Artangel will not contact any of your referees without your permission.
* Referee 1 job title *
* Referee 1 company *
* Referee 1 email *
* Referee 1 telephone number *
* Referee 2 name *
* Referee 2 job title *
* Referee 2 company *
* Referee 2 email *
* Referee 2 telephone number *
Part 3
The information given here will not be used in assessing your application. Responses in this section will be exported and stored anonymised to help us monitor our commitment to equality of opportunity and access.
What is your gender? *
Female (including TransFemale) Male (including TransMale) Non-Binary / Genderqueer Prefer not to say
Is your gender identity different to the sex you were assumed to be at birth? *
Yes No Prefer not to say
What is your age group? *
0-19 (Under 20 years old) 20-34 years old 35-49 years old 50-64 years old 65+ Prefer not to say
Please select the option which best describes your sexual orientation. *
Bisexual Gay Man Gay Woman (or Lesbian) Heterosexual (or Straight) Queer (or none of the above) Prefer not to say
Do you identify as a D/deaf, disabled, or neurodivergent person, or have a long-term health condition? *
Yes No Prefer not to say
How would you describe your ethnic group or background? *
White Mixed / Multiple ethnic groups Asian / Asian British Black / Black British Other ethnic groups Prefer not to say
English / Welsh / Scottish / Northern Irish / British Irish Gypsy or Irish Traveller Any other White background
White and Black Caribbean White and Black African White and Asian Any other Mixed / Multiple ethnic background
Indian Pakistani Bangladeshi Chinese Any other Asian background
African Caribbean Any other Black / African / Caribbean background
Arab Latin American Any other ethnic group
Socio-economic background
Arts Council England is asking this question for the first time in 2020 so as to better understand access to the arts and culture workforce and what barriers there may be.
Please indicate the occupation of the main/highest income earner in your household when you were aged 14: *
Modern Professional Occupations e.g. Teacher, nurse, physio, social worker, actor, artist, musician, police (sergeant or above), software designer Clerical and Intermediate Occupations e.g. secretary, personal assistant, clerical worker,call centre agent, nursing auxiliary, nursery nurse Senior Managers and Administrators - usually responsible for planning, organising and co-ordinating work such as finance manager, chief executive etc Technical and Craft Occupations e.g. motor mechanic, fitter, inspector, plumber, printer, tool maker, electrician, gardener, train driver Semi-Routine Manual and Service Occupations e.g. postal worker, machine operative, security guard, catering assistant, receptionist, sales assistant Routine Manual and Service Occupations e.g. HGV driver, van driver, cleaner, porter, packer, messenger, labourer, waiter/waitress, bar staff Middle or Junior Managers e.g. office manager, retail manager, bank manager, restaurant manager, warehouse manager, publican Traditional Professional Occupations e.g. solicitor, accountant, medical practitioner, scientist, civil/mechanical engineer Short Term Unemployed Claimed Jobseeker’s Allowance or earlier unemployment benefit for a year or less Long Term Unemployed Claimed Jobseeker’s Allowance or earlier unemployment benefit for more than a year Retired Not applicable Don’t know Prefer not to say
* We really appreciate that these forms are difficult and time-consuming to fill in. If you have any comments on your experience, please share them here and we will collate all this feedback for Arts Council England
How did you first hear about this job? *
Artangel website ArtRabbit Artsadmin e-digest Arts Jobs Artful Jobs Disability Arts Even Break The Other Box Run the Check Social media Personal recommendation Prefer not to say Other (please write in) Maximum of 250 characters. Currently Used: 0 characters.
I declare that the information provided on this form is correct.
I declare that the information provided on this form is correct to best of my knowledge and I understand that any misleading information may lead to the withdrawal of an offer of interview and/or employment. I have the right to work in the UK under the advertised conditions of this role, and will be able to provide documentation to this effect in the event of an offer of employment.
#J-18808-Ljbffr