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Assistant property manager

Harrow
JFM Block and Estate Management
Assistant property manager
£25,000 - £30,000 a year
Posted: 1 October
Offer description

The primary role of an Assistant Property Manager is to assist Property Managers in the effective management of their portfolio. There is also a small element of the role which includes some more generalised administrative support to the business. It is also expected that Assistant Property Managers will manage a small portfolio of clients or oversee financial support service clients' administration.

Main duties and responsibilities

· To efficiently log and administer buildings insurance claims keeping all relevant parties informed of progress

· Answering incoming calls to the business and attempting to deal with queries raised or passing on the call to the relevant staff member

· Monitoring building specific mailboxes and dealing with general queries received. Seeking input from the relevant Property Manager and other staff members where required.

· Attendance at site inspections or meetings of key clients will be required from time to time.

· Undertaking monthly site inspections.

· Completing actions arising from site inspection reports

· Obtaining quotations from contractors and presenting them to the property manager / client in an organised and professional manner.

· Assisting Property Managers with progressing actions arising from Health and Safety, Fire Risk, Asbestos assessments and other similar reports.

· Assisting with re-tendering contracts

· Issuing work orders to contractors within authorisation limit or upon instruction from a Property Manager or client.

· Completion of LPE1 forms

· Assisting with site set up tasks post handover to JFM.

· Obtaining land registry documents upon request from property managers.

· Booking meeting venues as required

· To take on projects as set by Property Managers or the Senior Management Team.

· Producing reports and system generated reports as required.

· Issuing standard letters upon instruction

· Undertaking mail merges and issuing budgets, service charge demands and other correspondence to leaseholders.

· Keeping MyBlockMan up to date with relevant documents

· Dealing with incoming and outgoing post on rota basis.

· Dealing with incoming cheques on a rota basis.

· Re-naming and filing documents to appropriate place on the company server.

· Asana management- adding and updating tasks to relevant projects.

· Management of a small portfolio or overseeing financial support clients

The above is high level summary of responsibilities and is not intended to be an exhaustive list. Additional ad-hoc responsibilities may arise and will be considered

Job Types: Full-time, Permanent

Pay: £25,000.00-£30,000.00 per year

Benefits:

* Company events
* Company pension
* Flexitime
* Life insurance
* Work from home

Experience:

* Property Management: 1 year (preferred)
* Customer service: 1 year (preferred)

Licence/Certification:

* Driving Licence (preferred)

Work Location: Hybrid remote in Harrow HA1 1FD

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