The Role
This role is essential to ensuring smooth day-to-day operations, accurate invoicing, and timely job processing across several locations. You'll be responsible for handling incoming job sheets, loading and managing jobs in our systems, invoicing, and ensuring all paperwork and portals are kept up to date.
Key responsibilities include:
* Managing the Worksheets Inbox: actioning all new emails, queries, and moving completed items to the correct folders
* Processing new order numbers, tagging stock issues, and directing orders to the correct store folders
* Loading all new jobs into FOS within 48 hours.
* Checking and signing off jobs on the Goodyear portal and chasing overdue/unsigned jobs
* Monitoring open and rejected jobs in FOS and escalating where necessary
* Invoicing completed jobs across multiple sites, ensuring accuracy of job card numbers, fitter details, and tyre matches
* Achieving a daily invoicing target across all stores.
* Performing the daily "day closing" action to finalise invoicing
* Using Magic5 to ensure all job cards are received, authorised jobs are processed.
About You
We're looking for someone who is:
* Highly organised and detail-oriented
* Confident working with multiple systems (FOS, Goodyear portal, Magic5 – training provided)
* Able to prioritise tasks and work to daily/weekly deadlines
* A good communicator, comfortable liaising with managers and colleagues across sites
* Proactive in problem-solving and not afraid to ask questions when unsure
Benefits
* Competitive salary
* 28 days holiday (including bank holidays)
* Company pension scheme
* Training and development opportunities
* Supportive team environment
* Career growth within a successful, expanding business
Monday - Friday. 9:00- 17:00
How to Apply
If you're organised, reliable, and ready to play a key role in keeping our operations running smoothly, we'd love to hear from you.
Job Type: Full-time
Pay: £25,000.00-£27,000.00 per year
Benefits:
* Bereavement leave
* Company pension
* Employee discount
* On-site parking
* Store discount
Language:
* English (required)
Work Location: In person