Job Summary
We are seeking a highly organised and proactive Personal Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess excellent communication skills, be adept at managing multiple tasks efficiently, and demonstrate a keen eye for detail. This role offers an opportunity to work in a dynamic environment where professionalism and discretion are paramount. The successful applicant will be responsible for streamlining daily operations, managing schedules, and ensuring smooth communication across departments.
Duties
* Managing and maintaining executives' calendars, scheduling appointments, meetings, and travel arrangements
* Handling correspondence via email, phone calls, and written communication with professionalism and courtesy
* Organising files, documents, and records using Microsoft Office and Google Workspace applications
* Preparing reports, presentations, and other documentation as required
* Assisting with personal errands and miscellaneous tasks to support the executive's daily activities
* Managing office supplies inventory and coordinating procurement when necessary
* Ensuring effective phone etiquette when liaising with clients, vendors, and internal teams
* Maintaining confidentiality of sensitive information at all times
Experience
* Proven administrative experience or previous role as a Personal Assistant or Executive Assistant
* Experience using Xero for financial record keeping is desirable
* Strong organisational skills with the ability to prioritise tasks effectively
* Excellent data entry skills with high accuracy and attention to detail
* Familiarity with office procedures and clerical practices
* Demonstrated ability to communicate clearly via phone and written correspondence with professional etiquette
* Ability to type swiftly and accurately to meet deadlines
* Previous office experience is preferred but not essential; a proactive attitude and willingness to learn are highly valued
Job Type: Full-time
Pay: £45,000.00-£47,000.00 per year
Benefits:
* Company pension
* On-site parking
Work Location: In person