Job overview
In order to facilitate and support the development of the Theatre service, the Department is seeking a the management of sterile trauma implants in the Department and release qualified theatre staff time in order to concentrate upon patient care, the Trauma team are seeking a current Theatre Healthcare Assistant to undertake the role of a Trauma Store Healthcare Assistant.
The aim of the role is to support the ordering, receipt and stock management of the orthopaedic implants and pharmacy within the Department, whilst maintaining a clinical role.
Main duties of the job
·To actively participate as a member of the theatres team and be responsible for contributing to the efficiency of the department.
·To be responsible for the efficient maintenance and organisation of T&O supplies within the Theatre department.
·To co-ordinate the ordering, receipt, stock distribution and storage of specialist T&O supplies.
·To monitor stock usage ensuring the delivery of a cost effective service.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Pack
Detailed job description and main responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
Detailed job description and main responsibilities
Analytical and Judgemental
·Assist the Team Leader to ensure that clinical practices accurately reflect the trust values.
·Inform Team Leader/Theatre Manager if there is a change in circumstance, which may affect safe and competent practice.
·Be accountable for own practice and take every reasonable opportunity to sustain and improve own knowledge and professional competence
·Demonstrate the ability to manage an unpredictable workload and deal with traumatic and emotional situations
Planning and Organising
·To be responsible for co-ordinating the ordering of stock and non-stock items.
·To ensure all supplies are stored appropriately, maintaining sterility and in accordance with manufacturer instructions.
·To ensure an effective system for stock rotation.
·To monitor expiry dates and report to T&O team leader accordingly.
·To keep an accurate account of stock delivery against delivery notes.
·To anticipate / predict usage of stock and act promptly to rectify short falls.
·To respond effectively to urgent requests for stock.
·To undertake stock takes in collaboration with the Logisitcs) and Company representatives (Consignment stock).
·To ensure all documentation (paper and computer) relating to orders is maintained efficiently.
·To deal with all enquiries and queries regarding the electronic purchasing (iproc).
·To maintain accurate records of all stock & non-stock orders using manual & computer system (IP Procurement and Oracle).
·To ensure all documentation relating to ordering is appropriately maintained in a chronological filing system in order to monitor outstanding orders.
·To adhere to Trust Policies and propose changes to working practices or procedures within the Stores/Stock area.
·To ensure maintenance of good relations with all disciplines of Theatre & Store staff within the Trust
·To liaise with Team Leaders & Purchasing Department regarding the required stock levels.
·To report all problems with supplies / stock to the T&O Team Leaders.
·To teach a member of staff to deputise during periods of leave/absence.
·To instigate planned changeover to sterile packaged T&O implants, working with T&O Team Leader to set stock levels on agreed system (Mat-Man) and ensure these are closely monitored during changeover period.
·To process non-stock requisition orders for T&O Loan kits in a timely manner under the supervision of the T&O Coordinator.
·Liaise with procurement and company representatives to assist with tracking of orders, timely delivery and identifying any discrepancies with products.
·To manage the ordering of pharmacy stock and storage.
·To liaise with procurement to verify and receive of orders.
·To manage distribution and collection of x-ray badges to Trauma Team.
·To restock, label and check Departmental cardiac arrest boxes as required.
Financial and Physical Resource
·Able to demonstrate relevant IT and keyboard skills to enable electronic data collection and communication.
·Ensure adequate stock levels of consumables are maintained and order equipment and supplies as delegated.
·Understand and apply current manual handling policies and procedures specific to patients and equipment.
Communication
·Effectively communicate with all disciplines, patients/clients and relatives.
·Attend routine departmental meetings.
·Demonstrate professional respect and support for all colleagues.
·Demonstrate effective management, interpersonal, problem solving and decision making skills to deal with complex and conflicting clinical situations.
·Ensure an effective, motivated and competent team to facilitate and plan the delivery of high quality patient care.
·Be able to present complex, sensitive and sometimes contentious information where there are significant barriers to acceptance, which need to be overcome using highly developed negotiation, interpersonal and communication skills.
Communicate effectively with other departments.
Person specification
Role Requirments
Essential criteria
1. Computer literacy with a basic knowledge of Microsoft Office
2. Able to effectively organise self and adapt to changing workloads
3. Evidence of having undertaken own development to improve understanding of equalities issues
Desirable criteria
4. Experience with implementation of change
5. Experience of stores/stock manangment
6. Experience of working in an operating theatre environment
7. Evidence of having championed diversity in previous roles (as appropriate to role)
Equality, Diversity and Inclusion
Essential criteria
8. Evidence of having undertaken own development to improve understanding of equalities issues
9. Evidence of having championed diversity in previous roles (as appropriate to role)
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications