The Vacancy
Pro currently has an exciting new opportunity for a Personal Assistant to join our busy and growing business. This role will provide administrative support to members of the leadership team and also support the day to day running of our Liverpool office.
This role will require working from our Liverpool office 5 days per week (this may vary based on business demands with the ability to work from home on occasion).
Responsibilities
This role will include, but not limited to:
* Proactive diary management, organising and arranging internal and external meetings, rendezvous events, lunches, & dinners.
* Preparation of reports, presentations, and correspondence (including confidential material) for the Board and leadership team.
* Responsibility for organising and preparing expense claims ensuring correct coding & authorisations.
* Liaising with colleague to arrange business travel. Ensuring arrangements are within the scope of the travel guideline policy, including supply of foreign and local currency, seminar registration and production of itineraries.
* Devising and maintaining office systems.
* Supporting the facilities team on office management activities.
o Greeting clients
o Liaising with the facilities teams (internal and external)
* Filing/scanning/binding as required.
* Support with office IT equipment setup and troubleshoot where required
* To cover for the receptionist and other PAs during holidays, lunchtimes and other absences.
Skills and Experience
* Has PA experience operating in a fast-paced environment, where priorities can change quickly.
* Good working knowledge of Microsoft packages, especially with powerpoint.
* Positive, professional attitude and approachable.
* Able to remain calm under pressure and work to tight deadlines.
* Reliable, proactive, flexible and helpful.
* Able to work on own initiative and be able to solve problems quickly and effectively.
* Good communication skills, the ability to build relationships internally and externally.
* Good organisational skills and attention to detail.