About The Role
Purchase Ledger Clerk
Reports to: Financial Controller
The main aim of the role is to ensure that all purchase orders are raised in good time, correctly authorised, and matched up to the purchase invoices, coded appropriately to the correct division, person, and company.
Purchase Ledger
* Process all Purchase Invoices and Credits by the 8th of each month (if unable to process, pass to Assistant Management Accounts to accrue).
* Log all Queried Invoices on the Exchequer system, with notes, and file in the query folder. Notify suppliers of queries and hold in the query file.
* Reconcile statements as they arrive, request missing invoices, and file in the Statements to Pay folder.
* Reconcile all statements before each payment run (10th, 15th, 25th). Scan, rename, and save invoices, credits, and statements in the Purchase Ledger Folder. Allocate half a day per week to this task.
* Produce payment runs on the 10th, 15th, and 25th, ensuring correct suppliers are paid according to their due dates.
* Regularly collect invoices from customer services to process available invoices.
* Handle Tickets and Tipping Invoices as instructed by Susan/Mo.
* Raise Purchase Orders using the POR log in the shared drive.
* Set up new suppliers with correct details and terms.
* Maintain the Purchase Ledger system and keep it tidy.
* Process invoices and credit notes accurately and promptly.
* Ensure accurate and timely month-end cutoff as per management requests.
* Develop good relationships with key suppliers.
* Gain knowledge of the company IT network.
* Resolve problems and queries effectively.
* Maintain a clear desk policy, ensuring everything is up to date and filed weekly.
* Perform other ad hoc tasks as required.
Compliance
* Ensure all subcontract/disposal sites are approved by management for compliance before use.
Skills & Experiences Required
* Excellent communication skills at all levels.
* Proficient in Word, Excel, and Outlook.
* High numeracy standards, accuracy, and attention to detail.
* Team player with a flexible approach and eagerness to learn.
* Outgoing, positive, confident, and able to operate at all levels.
* Self-starter, proactive, goal-oriented.
* Ability to recognize potential risks, communicate, and escalate them.
* Familiar with accounting procedures and ledgers.
* Experience with management information and strict reporting processes.
* Strong organizational and time management skills.
About You & About Us
Join us on the journey…
Over the past 30 years, Beauparc has grown and acquired businesses sharing similar values. We are now a group of nearly 3000 people contributing to growth and success.
Beauparc is a resource recovery business committed to safety, wellbeing, innovation, and sustainability. We value strong leadership rooted in our core principles, aiming to shape a better future for our communities.
We seek talented, passionate, and dedicated individuals to join our team. Take the first step today and join us on this journey.
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